Document Outline

• USER’S GUIDE MFC-7340 MFC-7345N MFC-7440N MFC-7840W
  • Brother numbers
    • Register your product
    • FAQs (frequently asked questions)
    • For Customer Service
  • Ordering accessories and supplies
  • Notice - Disclaimer of Warranties (USA and Canada)
  • Compilation and Publication Notice
  • Brother® One-Year Limited Warranty and Replacement Service (USA Only)
  • BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)
  • Table of Contents
  • Section I: General
    • 1 General information
      • Using the documentation
        • Symbols and conventions used in the documentation
      • Accessing the Software User’s Guide and Network User’s Guide
        • Viewing documentation
          • Viewing documentation (Windows®)
          • How to find scanning instructions
          • Software User's Guide:
          • ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:
      • Accessing Brother support (for Windows®)
      • Control panel overview
    • 2 Loading paper and documents
      • Loading paper and print media
        • Loading paper in the paper tray
          • Printing on plain paper, recycled paper or transparencies from the paper tray
        • Loading paper in the manual feed slot
          • Printing on plain paper, recycled paper or transparencies from the manual feed slot
          • Printing on thick paper, bond paper, labels and envelopes
        • Unprintable area
          • Unprintable area for copies
          • Unprintable area when printing from a computer
      • Acceptable paper and other print media
        • Recommended paper and print media
        • Type and size of paper
          • Standard paper tray
          • Manual feed slot
          • Paper capacity of the paper trays
          • Recommended paper specifications
        • Handling and using special paper
          • Types of paper to avoid
          • Envelopes
          • Types of envelopes to avoid
          • Labels
          • Types of labels to avoid
      • Loading documents
        • Using the automatic document feeder (ADF)
          • Recommended environment
        • Using the scanner glass
    • 3 General setup
      • Mode timer
      • Paper settings
        • Paper type
        • Paper size
      • Volume settings
        • Ring volume
        • Beeper volume
        • Speaker volume
      • Automatic daylight savings time
      • Ecology features
        • Toner save
        • Sleep time
      • LCD contrast
      • Dial prefix
        • Setting up the prefix number
        • Changing the prefix number
    • 4 Security features
      • Security
        • TX lock (MFC-7340, MFC-7345N and MFC-7440N only)
          • Setting up the password
          • Changing the TX lock password
        • Secure function lock (MFC-7840W only)
          • Setting the password for the administrator
          • Changing the password for the administrator
          • Setting up the public user
          • Setting up restricted users
          • Turning secure function lock on/off
          • Turning secure function lock on
          • Turning secure function lock off
          • Switching users
        • Setting lock
          • Setting up the password
          • Changing your setting lock password
          • Turning setting lock on/off
          • Turning setting lock on
          • Turning setting lock off
      • Restricting dialing
        • Dial pad restriction
        • One touch restriction
        • Speed dial restriction
  • Section II: Fax
    • 5 Sending a fax
      • How to fax
        • Entering fax mode
        • Sending a fax from the ADF
        • Sending a fax from the scanner glass
        • Canceling a fax in progress
      • Broadcasting
        • Canceling a broadcast in progress
      • Additional sending operations
        • Sending faxes using multiple settings
        • Electronic cover page
          • Composing your own comments
          • Send a cover page for the next fax
          • Send a cover page for all faxes
          • Using a printed cover page
        • Contrast
        • Changing fax resolution
          • To change the fax resolution for the next fax
          • To change the default fax resolution
        • Dual access
        • Real time transmission
          • Sending in real time for all faxes
          • Sending in real time for the next fax only
        • Overseas mode
        • Delayed fax
        • Delayed batch transmission
        • Checking and canceling waiting jobs
        • Sending a fax manually
          • Manual transmission
          • Sending a fax at the end of a conversation
        • Out of memory message
    • 6 Receiving a fax
      • Choose the correct Receive Mode
      • Using receive modes
        • Fax Only
        • Fax/Tel
        • Manual
        • External TAD
      • Receive mode settings
        • Ring delay
        • F/T ring time (Fax/Tel mode only)
        • Easy receive
        • Setting the print density
      • Additional receiving operations
        • Printing a reduced incoming fax
        • Setting the fax receive stamp
        • Receiving a fax at the end of a conversation
        • Printing a fax from the memory
    • 7 Telephone services and external devices
      • Telephone line services
        • Voice Mail
        • Distinctive Ring
          • What does your telephone company’s ‘Distinctive Ring’ do?
          • What does Brother’s ‘distinctive ring’ do?
          • Do you have Voice Mail?
          • Before you choose the ring pattern to register
          • Registering the distinctive ring pattern Very important!
          • Turning off distinctive ring
        • Caller ID
          • Viewing the Caller ID List
          • Printing the Caller ID List
      • Connecting an external TAD (telephone answering device)
        • Connections
        • Recording an outgoing message (OGM)
        • Special line considerations
          • Roll over telephone lines
          • Two-line telephone system
          • Converting telephone wall outlets
          • Installing machine, external two-line TAD and two-line telephone
        • Multi-line connections (PBX)
      • External and extension telephones
        • Using external and extension telephones
          • Using extension telephones
          • Using an external telephone (connected to the EXT. jack of the machine.)
          • If you answer a call and no one is on the line:
        • For Fax/Tel mode only
        • Connecting an external or extension telephone
        • Using a non-Brother cordless external handset
        • Using remote codes
          • Fax Receive Code
          • Telephone Answer Code
          • Changing the remote codes
    • 8 Dialing and storing numbers
      • How to dial
        • Manual dialing
        • One touch dialing
        • Speed dialing
        • Search
        • Fax redial
      • Storing numbers
        • Storing a pause
        • Storing one touch dial numbers
        • Storing speed dial numbers
        • Changing one touch and speed dial numbers
        • Setting up groups for broadcasting
        • Dialing access codes and credit card numbers
        • Pause
        • Tone or pulse (Canada only)
    • 9 Remote fax options
      • Fax forwarding
      • Paging
      • Fax storage
      • PC fax receive
      • Changing remote fax options
        • Turning off remote fax options
      • Remote retrieval
        • Setting a remote access code
        • Using your remote access code
        • Retrieving fax messages
        • Changing the fax forwarding number
      • Remote fax commands
    • 10 Polling
      • Polling receive
        • Sequential polling
      • Polled transmit
        • Setup for polled transmit
    • 11 Printing reports
      • Fax reports
        • Transmission verification report
        • Fax journal
      • Reports
        • How to print a report
  • Section III: Copy
    • 12 Making copies
      • How to copy
        • Entering copy mode
        • Making a single copy
        • Making multiple copies
        • Stop copying
      • Copy options (temporary settings)
        • Enlarging or reducing the image copied
        • Using the Options key
        • Improving copy quality
        • Sorting copies using the ADF
        • Adjusting contrast
          • Contrast
        • Making N in 1 copies (page layout)
          • Important
          • If you are copying from the ADF:
          • If you are copying from the scanner glass:
      • Out of memory message
  • Section IV: Software
    • 13 Software and Network features
      • How to read HTML User’s Guide
        • For Windows®
        • For Macintosh®
  • Section V:Appendixes
    • A Safety and legal
      • Choosing a location
      • To use the machine safely
      • Important information
        • Standard telephone and FCC notices
          • Important
          • Important-about the interface cable
        • Industry Canada Compliance Statement (Canada only)
        • Disconnect device
        • LAN connection (MFC-7345N, MFC-7440N and MFC-7840W only)
        • International ENERGY STAR® Compliance Statement
        • Laser safety
        • FDA regulations
        • Important safety instructions
      • Trademarks
    • B Troubleshooting and routine maintenance
      • Troubleshooting
        • If you are having difficulty with your machine
        • Improving the print quality
        • Setting dial tone detection
        • Telephone line interference
      • Error and maintenance messages
        • Transferring your faxes or Fax Journal report
          • Transferring faxes to another fax machine
          • Transferring faxes to your PC
          • Transferring Fax Journal report to another fax machine
        • Document jams
          • Document is jammed in the top of the ADF unit
          • Document is jammed under the document cover
          • Document is jammed at the output tray
        • Paper jams
          • Paper is jammed inside the machine
          • Paper is jammed at the back of the machine
          • Paper is jammed inside the drum unit and toner cartridge assembly
      • Routine maintenance
        • Cleaning the outside of the machine
        • Cleaning the scanner glass
        • Cleaning the laser scanner window
        • Cleaning the corona wire
        • Cleaning the drum unit
      • Replacing the consumable items
        • Replacing a toner cartridge
        • Replacing the drum unit
      • Machine information
        • Checking the serial number
        • Checking the page counters
        • Checking the Drum life
      • Packing and shipping the machine
    • C Menu and features
      • On-screen programming
        • Menu table
        • Memory storage
      • Menu keys
        • How to access the menu mode
      • Menu table
      • Entering text
    • D Specifications
      • General
      • Print media
      • Fax
      • Copy
      • Scan
      • Print
      • Interfaces
      • Computer requirements
      • Consumable items
      • Ethernet wired network (MFC-7345N, MFC-7440N and MFC-7840W only)
      • Ethernet wireless network (MFC-7840W only)
        • Authentication and encryption for wireless users only
          • Authentication method
          • Encryption methods
          • Network key
        • Wi-Fi Alliance certification
        • Wireless one-push configuration
    • E Glossary
  • Index
  • brother USA/CAN