Konica Minolta bizhub 200 - Manual (Page 14)

Security 1
200/250/350 1-9
Security
Chapter 1
1.4 Precautions for Operation Control
This machine and the data handled by this machine should be used in an of-
fice environment that meets the following conditions.
Roles and Requirements of the Administrator
The Administrator should take full responsibility for controlling the machine,
thereby ensuring that no improper operations are performed.
<To Achieve Effective Security>
-
A person who is capable of taking full responsibility for controlling the
machine should be appointed as the Administrator to make sure that no
improper operations are performed.
Password Usage Requirements
The Administrator must control the Administrator Code (Administrator Pass-
word), HDD Lock Password, and Encryption Key appropriately so that they
may not be leaked. These passwords should not be ones that can be easily
guessed. The user, on the other hand, should control the User Box Pass-
word, Secure Print Password, and Administrator Code (Administrator Pass-
word) appropriately so that they may not be leaked. Again, these passwords
should not be ones that can be easily guessed. For the User Box shared
among a number of users, the User Box Password should be appropriately
controlled so that it may not be leaked to anyone who is not the user of the
User Box.
<To Achieve Effective Security>
-
Make absolutely sure that only the Administrator knows the Administrator
Code (Administrator Password), HDD Lock Password, and Encryption
Key.
- The Administrator must change the Administrator Code (Administrator
Password), HDD Lock Password, and Encryption Key at regular intervals.
- The Administrator should make sure that any number that can easily be
guessed from birthdays, employee identification numbers, and the like is
not set for the Administrator Code (Administrator Password), HDD Lock
Password, and Encryption Key.
- If a User Box Password has been changed, the Administrator should
have the corresponding user change the User Box Password as soon as
possible.
- If the Administrator Code (Administrator Password) has been changed by
the Service Engineer, the Administrator should change the Administrator
Code (Administrator Password) as soon as possible.
- The Administrator should have users ensure that the Secure Print Pass-
word is known only by the user concerned.
- The Administrator should make sure that only the users who share a User
Box know the User Box Password set for it.
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