Document Outline

• Contents
• Safety information
• Learning about the printer
  • Configured models
  • Understanding the control panel
  • Getting the printer ready to fax
    • Choosing a fax connection
    • Using an RJ11 adapter
    • Connecting directly to a telephone wall jack
    • Connecting directly to a telephone wall jack in Germany
    • Connecting to a telephone
    • Connecting to an answering machine
    • Connecting to a computer with a modem
    • Setting the outgoing fax name and number
    • Setting the date
    • Setting the time
• Installing options
  • Installing a 530-sheet drawer
  • Securing the 530-sheet drawer to the printer
  • Attaching cables
• Loading paper and specialty media
  • Loading trays
  • Converting the standard tray to a legal-size tray
  • Setting the Paper Type
  • Setting up the standard exit bin
  • Linking trays
• Paper and specialty media guide
  • Paper guidelines
    • Paper characteristics
    • Unacceptable paper
    • Selecting paper
    • Selecting preprinted forms and letterhead
  • Using letterhead
  • Using transparencies
  • Using envelopes
  • Using labels
  • Using card stock
  • Storing paper
  • Supported paper sizes, types, and weights
    • Supported paper sizes
    • Supported paper types
    • Supported paper weights
    • Paper capacities
• Printing
  • Installing printer software
  • Printing a document from Windows
  • Printing a document from a Macintosh computer
  • Printing the configuration page
  • Printing the demo page
  • Canceling a print job
    • Canceling a print job from the control panel
    • Canceling a print job from the Windows taskbar
    • Canceling a print job from the Windows desktop
    • Canceling a print job from Mac OS 9
    • Canceling a print job from Mac OS X
• Copying
  • Making a copy
  • Customizing copy settings
    • Selecting a paper tray for copies
    • Selecting a paper size for copies
    • Reducing or enlarging copies
    • Copying multiple pages onto a single sheet
    • Adjusting copy quality
    • Making a copy lighter or darker
    • Collating copies
  • Canceling a copy job
• Scanning
  • Scanning a document using the computer
  • Scanning documents directly to other applications
  • Scanning text for editing
  • Customizing scan settings using the computer
  • Scanning clear images from magazines or newspapers
  • Scanning to a computer over the network
  • Setting up the scan directory
  • Searching the scan directory
  • Canceling a scan job
  • Customizing scan settings from the control panel
    • Changing the Document Size setting
    • Adjusting the scan resolution
    • Making a scanned image lighter or darker
• Faxing
  • Sending a fax
    • Sending a fax using the ADF
    • Sending a fax using the scanner glass
    • Sending a broadcast fax
    • Canceling a broadcast fax
    • Sending a fax while listening to a call (On Hook Dial)
    • Sending a fax at the end of a conversation
    • Canceling a fax job
  • Receiving a fax
    • Understanding the fax receive modes
    • Setting the fax receive mode
    • Receiving a fax at the end of a conversation
    • Receiving a fax from an extension telephone
  • Adjusting fax activity report settings
  • Printing fax activity reports
  • Setting up Quick Dial numbers
  • Printing the Quick Dial list
  • Setting up Speed Dial numbers
  • Printing the Speed Dial list
  • Understanding the dialing options
  • Customizing dial settings
    • Setting the dialing mode
    • Adjusting the volume
    • Setting the number of rings before receiving a fax automatically
    • Setting up to fax while behind a PBX
  • Customizing fax settings
    • Making a fax lighter or darker
    • Changing the fax resolution
    • Setting up real time fax transmission
    • Selecting a paper tray for incoming faxes
    • Reducing the print size of an incoming fax
• Clearing jams
  • Avoiding jams
  • Understanding jam messages and locations
  • Clearing Tray 1 jams
  • Clearing Tray 2 jams
  • Clearing jams behind the rear door
  • Paper jam in the ADF
• Understanding printer menus
  • Menus list
  • Copy Settings menu
  • Scan Settings menu
  • Fax Settings menu
  • Fax Directory menu
  • Machine Settings menu
  • Network Settings menu
  • Reports Print menu
  • Admin Settings menu
• Understanding printer messages
  • List of status and error messages
    • <x> Toner Empty: Replace Toner <x>
    • <xx> Service Call: <message>
    • ADF Cover Open: Close ADF Cover
    • ADF Jam: Open ADF Cover and Clear Jam
    • Answering
    • Awaiting Redial
    • Busy
    • Calibrating
    • Cannot Copy: Cancel 2in1/4in1-Copy to Exec/B5
    • Cannot Copy: Cancel Copy to Small Paper
    • Cover Open: Close Front Cover
    • Cover Open: Close OPC Cover
    • Cover Open: Close Rear Cover
    • Communication Error
    • Dial Fail
    • Dialing
    • Duplicate IP: Duplicate IP Address Found
    • Email Size Over: Email Size Limit Exceeded
    • Fail to Connect to Server: Server Connection Failed
    • Fuser Life: Replace Fuser
    • Incoming Call
    • Initializing
    • Job #
    • Memory Full
    • Memory Near Full
    • Missing: Install Fuser Unit
    • Missing: Install OPC Belt
    • Missing: Install Toner <x>
    • Missing: Install Transfer Roller
    • No Memory: Out of Memory
    • No Response
    • OPC Belt Life: Replace OPC Belt
    • OPC Exhausted: Replace OPC Belt
    • Paper Change: Load Tray<x> <paper type>
    • Paper Empty: Load Tray <x> <paper type>
    • Paper Error: Load Tray 1 <paper type>
    • Paper Jam A1/Paper Jam A2/Paper Jam B/Paper Jam C
    • PC Printing
    • PF<x> Kit Life: Replace PF Kit <x>
    • Place Next Page: Then Press Set
    • Please Wait
    • Printing
    • Ready
    • Receiving
    • RX Comm Error
    • Scan Calibration Error
    • Scan Lock Error: Unlock Scanner
    • Scan Memory Near Full
    • Scan Network Disconnect
    • Scan USB Disconnect
    • Scanning Page
    • Send Email Notify: Send Email Notification
    • Sending File
    • Set Correct Paper
    • Sleep
    • TAD Answering
    • Toner Error: Install Supported Toner Cartridge
    • Transmitting
    • Toner Low <xxxx>
    • Tray <x> Missing: Insert Tray
    • TR Belt Life: Replace Transfer Belt
    • TR Kit Life: Replace PQ Kit
    • TX Comm Error
    • Warming up
    • Waste Pack Full
• Maintaining the printer
  • Storing supplies
  • Conserving toner
  • Cleaning the printer
    • Cleaning the exterior of the printer
    • Cleaning the scanner glass
    • Cleaning the dust-proof glass
  • Ordering supplies
    • Ordering toner cartridges
    • Ordering a fuser
    • Ordering a photodeveloper cartridge
    • Ordering a waste toner bottle
  • Moving the printer
    • Before moving the printer
    • Locking the scanner
    • Removing the printer from the 530-sheet drawer
    • Moving the printer to another location
    • Setting the printer up in a new location
• Administrative support
  • Locking the administrator menus
  • Changing the administrator menus password
  • Adjusting Power Saver
  • Restoring factory default settings
  • Setting the Default mode
  • Turning on Auto Clear
  • Using the Embedded Web Server
• Troubleshooting
  • Online customer support
  • Checking an unresponsive printer
  • Solving printing problems
    • Multiple-language PDFs do not print
    • Control panel display is blank
    • Jobs do not print
    • Job takes longer than expected to print
    • Tray linking does not work
    • Unexpected page breaks occur
  • Solving copy problems
    • Copier does not respond
    • Scanner unit does not close
    • Poor copy quality
    • Partial document or photo copies
  • Solving scan problems
    • Scanner does not respond
    • Scan was not successful
    • Scanning takes too long or freezes the computer
    • Poor scanned image quality
    • Partial document or photo scans
    • Cannot scan from a computer
  • Solving fax problems
    • Cannot send or receive a fax
    • Can send but not receive faxes
    • Can receive but not send faxes
    • Received fax has poor print quality
  • Solving option problems
    • Option does not operate correctly or quits after it is installed
    • Drawers
  • Solving paper feed problems
    • Paper frequently jams
    • Paper jam message remains after jam is cleared
  • Solving print quality problems
    • Repeating defects
    • Color misregistration
    • Light colored line, white line, or incorrectly colored line
    • Smeared vertical print
    • Streaked horizontal lines
    • Streaked vertical lines
    • Print is too light
    • Print irregularities
    • Print is too dark
    • Transparency print quality is poor
    • Gray background
    • Uneven print density
    • Ghost images
    • Incorrect margins
    • Skewed print
    • Blank pages
    • Clipped images
    • Solid color pages
    • Paper curl
    • Toner specks
    • Toner rubs off
  • FAQ about color printing
  • Contacting Customer Support
• Notices
  • Edition notice
  • UNITED STATES GOVERNMENT RIGHTS
  • Trademarks
  • Conventions
  • Federal Communications Commission (FCC) compliance information statement
  • LAN connection cable notice
  • European Community (EC) directives conformity
  • Noise emission levels
  • Waste from Electrical and Electronic Equipment (WEEE) directive
  • Ozone emissions statement
  • Federal Communications Commission (FCC) compliance information statement
  • Notice to users of the Canadian telephone network
  • Notice to users of the New Zealand telephone network
  • New Zealand Telecom equipment notice
  • South Africa telecommunications notice
  • ENERGY STAR
  • Laser notice
  • Laser advisory label
  • Power consumption
    • Product power consumption
    • Power Saver
    • Off mode
    • Total energy usage
  • Statement of Limited Warranty
• Index