Deleting a record or a list, Printing the directory, Importing a directory – Oki B4545 MFP User Manual
Page 69: The file structure, P. 69
69
Directory
D
ELETING
A
RECORD
OR
A
LIST
The directory appears in alphabetical order.
+
Use the
or
keys to select the contact record or contact list (L) you wish
to delete and confirm with OK.
+
Press again OK to confirm your deleting.
The record or list is deleted from the directory.
P
RINTING
THE
DIRECTORY
You may print all the numbers stored in the directory, including all the existing
contact records or contact lists.
To print the directory:
The directory is printed in alphabetical order.
I
MPORTING
A
DIRECTORY
You can import an existing directory of contacts into your fax machine as an
electronic file. This file must be in a specific format and must not comprise more
than 500 entries.
The process of importing a directory uses electronic mail as the transfer
mechanism. The electronic file containing the directory is received and processed
as an e-mail attachment.
Caution -
Importing a new directory completely overwrites any existing directory
entries.
T
HE
FILE
STRUCTURE
The electronic file containing the data in the directory must be structured into lines
or records each comprising five fields separated from one another by a unique
character (a tab stop, a comma or a semi-colon). The lines themselves are
separated by a line break (carriage return).
Fields
Contents
Name
A unique identifier in your directory, up to 20 characters long.
This field is mandatory; the name should not include the field
separator character.