AB Soft Server BePunctual - Manual (Page 35)

User Manual of BePunctual Server Version 9.0
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Visitor Types
Visitor Type is way to group your visitors. Examples of staff types are parents, contractors etc.
To add a visitor to a visitor type, edit the visitor information and set his visitor type.
Once you have setup a visitor type and its visitors, you can query information based on visitor type.
Adding a New Visitor Type
You can add a new visitor type via Setup Tab -> Visitor Types -> Add
Enter the following information into the Add a Visitor Type window:
• Visitor Type Name
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Visitors
The following groups of information can be store and set for each visitor:
Item Description
Visitor Type Select the staff type the staff belongs to.
Title Dr./Mr./Mrs./Mdm./Ms.
Visitor Full Name Enter the full name of the visitor here.
Visitor Display Name This optional display name of the visitor.
Personal ID This is the visitor's personal ID as defined by your organization.
Vehicle Number This is the visitor's vehicle number. This can be use to sign in/out for
visitors.
Contact Number This is the contact number of the visitor.
Email This is the email of the visitor.
Details This is any other details about the visitor.
Company This is the company of the visitor.
Designation This is the designation of the visitor.
Address This is the address of the visitor.
Sign In Alert If set, this alert message will be displayed at the Visitor Station when
the visitor sign in.
Sign Out Alert If set, this alert message will be displayed at the Visitor Station when
the visitor sign out.
Photo This is the visitor’s photo.
Adding a New Visitor
You can pre-register for a visitor by adding a new visitor via Setup Tab -> Visitors -> Add