Panasonic KX-E4500 - Manual (Page 138)

Mail Merge
Mail Merge allows you to merge a form letter requiring variable
information with a mail list. The form letter and mail list are stored
in separate text locations.
They are merged together during print out enabling you to create
a personalized letter for each person on your mail list with the
respective variable information inserted automatically.
The KX-E4500 also enables you to selectively print from your mail
list. This is done by entering a qualifying line before each address
block. This qualifying line allows you to selectively merge names
and addresses that fall within a specific category.
Mail Merge can also be instructed to print only the address from
the mail list allowing you to quickly address envelopes or labels.
If the mail list name is not found in the internal memory, the
system will automatically search the disk and merge from there.
This enables you to save internal memory for other projects by
keeping lengthy mail lists on the disk rather than in the internal
memory.
Form Letter
The form letter containing the constant information is entered into
text memory as normal text. Reference Codes (CODE + R) are
inserted into the letter where the variable information in the mail
list is to be inserted. Regardless of the number of lines the variable
information contains (e.g., address), only one reference code is
required. When you enter a reference code in the body of the
letter, be sure to enter a space before and after the code. This
insures that when the variable information is inserted, it will not
run into the other text.
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