AASTRA 4187 Plus for BusinessPhone User Guide EN - Manual (Page 50)

Mailbox System
BusinessPhone – Dialog 4187 Plus 50
Send Messages via your Mailbox
With this function, the mailbox system allows you to record and
send messages from your mailbox to any other internal mailbox
without calling the respective mailbox owner.
Note: There are no distribution list numbers available.
Sending the same message to more than one mailbox must
be done in single operations.
Access the mailbox.
(See chapter “ Access the Mailbox ” on page 47.)
Listen and follow the voice announcements in the main menu. 3
Select to record and send messages.
Listen and follow the dedicated voice announcements.
Messages can be heard or re-recorded before they are sent to a
mailbox.
Note: A message can also be sent during a call, see
section “ Send Message ” on page 33.
Outcall (External) Notification
With this function, the message system can notify you when new
voice messages arrive. You can specify an external number where
you will be called at a pre-programmed time or as soon as a new
message arrives.
Note: This feature may be restricted or not available. Ask
the system administrator for the availability and more
information.
You can be notified in two different ways (depending on the
programming of the system):
•
Notification with mailbox access:
You acknowledge the notification via your password (has to
differ from the default value 0000). See section “ Change
Password ” on page 52 to select a new password. You have full
access to the mailbox system.
• Notification without mailbox access:
You get a short voice announcement informing you that
someone has left a message for you. You acknowledge the
notification by pressing any key. You have to call back the
mailbox system to retrieve the message.