Scanning to a folder on the printer, Enabling or disabling scan to mailbox, Setting scan policies – Xerox WorkCentre 6400 User Manual
Page 100
Scanning
WorkCentre 6400 Multifunction Printer
System Administrator Guide
100
Scanning to a Folder on the Printer
The Scan to Mailbox feature allows users to scan files to mailboxes, which are folders created on the
printer’s hard drive. These files can then be retrieved through CentreWare IS. This feature provides
network scanning capability without the need to configure a separate server and is supported in
Workflow Scanning.
Note:
For instructions explaining how to use this feature, see the
User Guide at
www.xerox.com/office/WC6400docs
.
Enabling or Disabling Scan to Mailbox
Note:
If your printer is locked, you must log in as a system administrator. For details, see
1.
In CentreWare IS, click Properties > Services > Scan to Mailbox > Enablement.
2.
Select Enable Scan to Mailbox.
Note:
Once you enable Scan to Mailbox, the created mailboxes display in Workflow Scanning.
3.
To have mailboxes display on the Scan tab in CentreWare IS, select On Scan tab, view Mailboxes
by default.
4.
Click Apply.
Setting Scan Policies
Scan policies allow you manage how users are allowed to scan files, create folders, and assign
passwords to their folders on the printer.
Note:
If your printer is locked, you must log in as a system administrator. For details, see
1.
In CentreWare IS, click Properties > Properties > Services > Scan to Mailbox > Scan Policies.
2.
Under Scan Policies, select or clear:
•
Allow scanning to Default Public Folder: Enable this option to allow users to scan files to the
Default Public Folder without requiring a password.
•
Require per job password for public folders: Enable this option to require users to type a
password for every job they scan to the public folder.
•
Allow additional folders to be created: Enable this option to allow users to create additional
public or private folders on the printer. If Require password when creating additional
folders is disabled, assigning a password to the folder is optional. This creates a public folder.
Note:
If Allow additional folders to be created is disabled, the Create Folder button does not
display on the Scan tab.
•
Require password when creating additional folders: Enable this option to require users to
type a new password every time they create a new folder. This feature only allows users to
create private folders.