Ag Leader SMS Basic and Advanced Manual - Manual (Page 108)

SMS Basic and Advanced Manual
and sources to calculate an amount entry for you based on other values that are provided. Calculated types
also allow you to enter field level expense/income entries which Basic users can not do using Simple types.
3. Assuming you are adding (or even editing) an entry, you will now see the Expense/Income Info dialog. This
dialog allows you to enter a name, description, and define the shares for the expense/income entry.

The first thing to do is enter a specific name and description that will allow you to easily identify an
expense/income entry from other entries. This is less important if you are trying to track individual
expense/income amounts but instead totaling everything before entry into the software, but if you
want to track each individual expense/income amount that goes into and comes out of your
operation then you need to have descriptive names and descriptions to help you quickly and
easily identify them on the Financial Tracking dialog as well as the Financial Tracking Report.

The last thing to do is to add any expense/income shares that you might have. If you want to add
shares, check the Share Expense/Income by Percentage box, and then click the Add button to
add People to share the expense/income with and to define the percentage share each will
receive. The overall share percentage must equal 100% between all people that will be sharing
the expense/income. The share values will appear on your Financial Tracking Report as separate
data columns that allow you to see individual and overall totals for each share holder as well as
overall totals.
Once you have set the required info for the expense/income click the NEXT> button.
4. The Expense/Income dialog should now appear. This is the dialog where you actually enter in your
expense/income amounts and values as well as assign them to a management item(s) and in some cases a
time span to apply over.

The first thing to do is set where you want the expense/income values to apply to. Depending on
the Expense/Income Type you have selected, the available management selections that can be
set will vary. You need to select the item or items that the expense/income entry will apply to, for
example for a Commodity Sale you would select a particular Year, Grower, Farm, Field, and
Product to apply the sale amount to. In the case of a Product Purchase though, you might have
bought and applied enough product to cover 3 years of application of that product, that being the
case you want that expense to apply over multiple years. So you would select Multiple for the
Year selection and select all the years that the expense should spread out over. Then you would
pick the other specific links such as a Grower, Farm, Field, and Product.

The Second step, which is only available for the Product Purchases Type, is to set a time span
over which the expense should be applied. This is very useful when multiple purchases of a
product are needed within a year and different prices were paid for each purchase instance. By
setting a date span of when the purchase amount should apply, the software will only apply the
expense to data that meets the management link selections you made and also falls within the
date span you have selected.

The last step is to actually enter your expense/income values. The number and type of entries will
depend on the Expense/Income Type that was selected. There are basically three types of
formatting for the entry values:

White background - Generic entries that are not used in a calculation and are not
required for entry, they can be left blank without an affect on other values.

Yellow background - This is a required entry that is more than likely used as an input
into an equation for calculating one of the other values.

Gray background - This is a calculated entry that is more than likely used as an input
into an equation for calculating one of the other values or is the result of an equation.
Fill in the amounts as required and then click the CALCULATE button. This will then apply what
ever calculations or totaling that is set for the value entries, and fill in the cells with the
appropriate values.
NOTE: If you do not want to use the calculated results, you can manually type in a
Per Unit Value in the last entry for each type to set the value you desire. If you do
this then the other values above are not useful and should not be filled in and the
CALCULATE must not be selected, otherwise it will override your manual entry.
5. You have now made a Financial Tracking entry and can run a report, profit/loss analysis, etc. The entry will
be displayed in the Financial Entries tree and you can select an entry from the tree to view all the details of
the entry in the Summary document on the Financial Entries tab.
NOTE: You can edit or delete your Financial Tracking entries from the Financial Tracking Tree by selecting an entry in
the tree and then selecting the Edit Item icon from the toolbar or clicking your right mouse button with and entry
selected and then selecting either Edit or Delete Item from the menu that appears.
How to generate a Financial Tracking report. (ADVANCED)
Follow these steps to generate a Financial Tracking report:
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