Apple Numbers '08 - Manual (Page 34)

34 Chapter 2 Working with a Numbers Spreadsheet
Saving Spreadsheets
When you create a Numbers spreadsheet, all of the graphics are saved with the
spreadsheet so they display correctly if the spreadsheet is opened on another
computer. Fonts, however, are not included as part of the spreadsheet. If you transfer a
Numbers spreadsheet to another computer, make sure the fonts used in the
spreadsheet have been installed in the Fonts folder of that computer.
You can choose whether to save audio and movie files with a Numbers spreadsheet. If
you don’t save them with the spreadsheet, you need to transfer them separately to
view the spreadsheet on another computer.
Saving a Spreadsheet
It’s a good idea to save your spreadsheet often as you work. After you’ve saved it for
the first time, you can press Command-S to re-save it using the same settings.
To save a spreadsheet for the first time:
1 Choose File > Save, or press Command-S.
2 In the Save As field, type a name for the spreadsheet.
3 If your file directory isn’t visible in the Where pop-up menu, click the disclosure triangle
to the right of the Save As field.
4 Choose where you want to save the spreadsheet.
5 If you or someone else will open the spreadsheet on another computer, click Advanced
Options and set up options that determine what’s copied into your spreadsheet.
Copy audio and movies into document: Selecting this checkbox saves audio and video
files with the spreadsheet, so the files play if the spreadsheet is opened on another
computer. You might want to deselect this checkbox so that the file size is smaller, but
media files won’t play on another computer unless you transfer them as well.
Copy template images into document: If you don’t select this option and you open the
spreadsheet on a computer that doesn’t have Numbers installed, the spreadsheet
might look different.
6 Click Save.
You can generally save Numbers spreadsheets only to computers and servers that use
Mac OS X. Numbers is not compatible with Mac OS 9 computers and Windows servers
running Services for Macintosh. If you must use a Windows computer, try using AFP
server software available for Windows to do so.
If you plan to share the spreadsheet with others who don’t have Numbers installed on
their computers, you can export it for use in another application. To learn about
exporting your spreadsheet in other file formats, see “Exporting to Other Document
Formats” on page 186.