Document Outline

• How to use this User's Guide
  • • Document
  • • Menu
  • • Numeric buttons
  • • Arrow buttons
  • • STOP button
  • • START/COPY button
  • • Transaction number
  • • TX/RX NO. XXXX
  • • TX
  • • RX
  • • NOTE
  • Trademarks
  • Copyright
  • Disclaimer
• Precautions
  • General
  • Others
• Table of Contents
• Table of Contente
• Table of Contents
• Unpacking
  • Documentation and Faceplate
  • Removing the shipping materials
• Assembling the FAXPHONE
  • Attaching components
    • ■ Paper Output Tray
    • ■ Handset (FAXPHONE B550 only)
    • ■ Paper Tray
    • ■ Paper Tray Cover
  • Connecting the AC power cord
• Loading the paper
  • Selecting the right kind of paper
    • ■ Setting the paper size
  • Loading the paper
    • y Remove the paper tray cover.
    • Fan a small stack of up to 100 sheets (up to 0.4" (10 mm) thick). Tap the edge of the stack on a flat surface to even the stack.
• Installing the BJ cartridge
  • BJ cartridge guidelines
  • Handling the BJ cartridge
  • Installing the BJ cartridge
    • ^ Lower the cartridge release lever down ^ until you hear a click to lock the cartridge in place.
    • Close the front cover of the FAXPHONE.
    • The FAXPHONE automatically prints a test page.
    • The FAXPHONE prints a test page every time you insert a BJ cartridge.
• Connecting the phone line
  • Setting the TEL LINE TYPE
    • 7 Press [FUNCTION],
    • 2 Use [<] or [>] to select USER SEHINGS. Press [START/COPY],
    • 3 Use [<] or [>] to select TEL LINE TYPE. Press [START/COPY].
    • Use [<] or [>] to select ROTARY PULSE.
    • Press [START/COPY].
• Setting up to receive faxes
  • Selecting the receiving mode
    • ■ Automatic receiving (See pg.16)
    • ■ AUTO FAX/TEL switchover (See pg.18)
    • ■ Manual receiving (See pg.20)
    • ■ Using the Distinctive Ring Pattern Detection (DRPD) feature (See pg.21)
  • Receiving documents over a dedicated fax line
    • ■ Setting up the FAXPHONE for dedicated receiving
      • 1 Press [FUNCTION].
        • SELECT MENU
        • TEL REGISTRATION
      • 2 Use [<] or [>] to select RX SETTINGS. Press [START/COPY].
        • ECM RX
      • 3 Use [<] or [>] to select FAX/TEL SWITCH.
      • Press [START/COPY].
        • ON
      • Use [<] or [>] to select OFF.
        • OFF
      • Press [START/COPY],
      • Press [STOP] to finish registration.
        • DATA ENTRY OK
        • INCOMING RING
      • Press [ANS HOOK UP/MANUAL] until no icon appears on the display.
    • ■ Receiving documents automatically over a dedicated fax line
      • Make sure the FAXPHONE is set to receive over a dedicated fax line.
      • Press [ANS HOOK UP/MANUAL] until no icon appears.
  • Receiving documents and telephone calls over a shared Fax/Telephone line
  • (FAX/TEL SWITCH)
    • ■ Setting up the FAXPHONE for a shared line
      • Press [FUNCTION].
      • 2 Use [<] or [>] to select RX SETTINGS. Press [START/COPY],
      • 3 Use [<] or [>] to select FAX/TEL SWITCH. Press [START/COPY],
      • 4 Use [<] or [>] to select ON. Press [START/COPY],
        • ON
      • Press [STOP] to finish registration.
    • ■ Receiving both documents and telephone calls automatically
      • 1 Make sure you have set the FAXPHONE for both fax and telephone communication (FAX/TEL SWITCH is ON). See pg. 18.
      • Press [ANS HOOK UP/MANUAL] until no icon appears above the button.
  • Receiving documents manually
    • Press [ANS HOOK UP/MANUAL] until icon appears above the button.
    • When the FAXPHONE rings, pick up the handset.
    • For the FAXPHONE B540, pickup the handset of the extension phone you have connected to the FAXPHONE.
    • If you hear a person's voice, start your conversation. If the caller wants to send a document after talking to you, press [START/COPY] to receive the document.
• Ring Pattern Detection (DRPD) feature
  • Types of ring patterns
  • Turning on DRPD and assigning a setting to a ring pattern
    • Use [<] or [>] to select a ring pattern.
    • When the pattern you want to set is displayed, press [START/COPY],
      • NORMAL RING
      • TEL
    • Use [< ] or [>] to select TEL, FAX or FAX/TEL SWITCH.
    • When the setting you want to set is displayed, press [START/COPY],
      • DATA ENTRY OK
      • DOUBLE RING
    • Press [STOP] to finish.
    • ■ FAXPHONE set for automatic receiving (no icons above the [ANS HOOK UP/MANUAL] button)
    • ■ FAXPHONE set for manual receiving
    • ( appears above the [ANS HOOK UP/MANUAL] button)
    • ■ FAXPHONE set for an answering machine
    • appears above the [ANS HOOK UP/MANUAL] button)
    • ■ FAXPHONE set for automatic switching between fax and telephone calls
• Main components of the FAXPHONE
  • Front view
  • Rear view
• FAXPHONE controls — the (^ration Panel
  • and
• Registering your name and number
  • Moving through the main menus
    • Press [FUNCTION].
      • SELECT MENU
      • TEL REGISTRATION
    • Press [<] or [>] to scroll through the menus until you see the menu you wish to access. The LCD displays the menu title.
      • USER SETTINGS
    • Press [START/COPY], The LCD displays the first selection for the selected menu.
    • You can now make a selection:
    • 5 After selecting or entering a value, press [START/ COPY],
      • DATA ENTRY OK
    • Repeat steps 4 and 5 as needed.
    • When the operation is complete, press [STOP],
  • Entering a number
    • TEL=
  • Entering a name
    • Press 2 two times.
    • Press 4 three times.
    • Press [>] once. Then, press 4 once.
    • BIG _ Press [SPACE] once.
    • Press 1 once.
  • Personalizing your FAXPHONE
    • ■ Identifying your documents
  • Registering the date and time
    • Press [FUNCTION],
      • SELECT MENU
      • TEL REGISTRATION
    • Use [<] or [>] to select USER SEHINGS. Press [START/COPY],
    • Press [START/COPY],
    • 4 Enter today's date using the numeric buttons, using the month-day-year format (MM/DD/YY),
      • USER SETTINGS
      • SET DATE
      • 00/00/00
    • Press [START/COPY] when you finish entering the new date.
      • DATA ENTRY OK
      • SETTIME
    • Press [START/COPY],
      • 00:00
      • 08:15
    • Press [FUNCTION].
    • Use [<] or [>] to select USER SETTINGS.
    • Press [START/COPY].
      • SELECT MENU
      • TEL REGISTRATION
      • USER SETTINGS
    • Use [<] or [>] to select ENTER YOUR TEL Press [START/COPY],
    • Enter your fax number (up to 20 digits) using the numeric buttons.
    • Press [START/COPY] when you finish entering your fax number.
      • DATA ENTRY OK
      • USER NAME
    • Press [START/COPY].
      • CANON USA
    • 7 Press [FUNCTION].
      • SELECT MENU
      • TEL REGISTRATION
    • Press [START/COPY],
      • 1-TOUCH DIAL
    • Enter the number (up to 100 digits) using the numeric buttons.
      • 03=
      • 1234 5678
    • Press [START/COPY] to register the number.
      • DATA ENTRY OK
      • 1-TOUCH SPD NAME
      • 03=
    • Enter the party's name (up to 16 characters) using the numeric buttons.
    • Press [START/COPY] to register the name.
      • DATA ENTRY OK
      • 04=
    • To assign additional One-touch Speed Dialing numbers, start from step 4. To finish, press [STOP].
    • 7 Press [FUNCTION],
      • SELECT MENU
    • Press [START/COPY],
    • 3 Use [<] or [>] to select CODED DIAL Press [START/COPY],
    • to assign to the number.
      • TEL REGISTRATION
      • 1-TOUCH DIAL
      • CODED DIAL
      • *15=
    • Enter the party's number (up to 100 digits) and name the same way you registered them for One- touch Speed Dialing,
    • To assign additional Coded Speed Dialing numbers, start from step 4. To finish, press [STOP],
  • Registering a Group Dialing number
    • 7 Press [FUNCTION],
      • I SELECT MENU
      • TEL REGISTRATION
    • Press [START/COPY],
      • 1-TOUCH DIAL
    • 3 Use [<] or [>] to select GROUP DIAL.
    • Press [START/COPY],
      • GROUP DIAL
    • 4 Use [<] or [>] to display the number of the One- touch button or Coded Dialing two-digit code under which you want to register the group.
    • Press [START/COPY],
    • 5 Enter the fax numbers, one after the other, that you want to include in this group.
    • 6 After entering all the numbers in the group, press
    • [START/COPY]. *
      • TEL=
      • DATA ENTRY OK
      • GROUP DIAL NAME
    • 7 Enter the group name (up to 16 characters) using the numeric buttons.
      • 10=CANON GROUP
      • DATA ENTRY OK
  • Changing a Group Dialing number
    • CANON
    • 34561000
    • Then press [CLEAR],
    • Press [START/COPY],
    • Press [START/COPY],
• Printing the help list
  • Printing the help list.
    • Press [FUNCTION].
    • 2 Press [HELP] on the One-touch Speed Dialing button pad.
      • SELECT MENU
      • PRINTING
  • Types of documents you can scan
    • ■ Size
    • ■ Thickness
    • ■ Effective image size
  • Loading the document
    • 4 For a multipage document, tap the docu- • ment on a flat surface to even the stack.
    • Insert the document face-down head first, into the Automatic Document Feeder until you hear a beep.
    • Adjust the right paper guide to the width of the document.
    • ■ Adding pages to the document
      • 1 Feed the document face-down into the Automatic Document Feeder (ADF).
      • Press [START/COPY],
      • Enter the number of copies (up to 99) using the numeric buttons.
      • Press [START/COPY],
        • COPY PAGE
  • Sending methods
    • ■ Manual Sending (See pg.56)
    • ■ Direct Sending (See pg.56)
    • ■ Memory Sending (See pg.59)
  • Dialing methods
  • Manual Sending
  • Direct Sending
    • DOCUMENT READY
    • TEL=
    • 3456 7890
    • TRANSMITTING OK
  • Automatic dialing
    • ■ Sending a document using One-touch Speed Dialing or Coded Speed Dialing
      • T Feed the document face-down into the Automatic Document Feeder (ADF).
      • 2 Press the One-touch Speed dialing button assigned to the number to which you wish to fax.
        • CANON USA
      • or
      • Press [CODED DIAL/DIRECTORY] and enter the appropriate two-digit Coded Speed Dialing code.
        • 12345678999
        • CANON CANADA
        • 2345678999
  • Directory Dialing
    • SEARCH TEL DIR.
    • Canon Denmark
    • Canon England
    • Canon USA
    • NOT FOUND!
    • 4 When you find the name you are looking for, press [START/COPY],
  • Memory Sending
    • 7 Feed the document face-down into the Automatic Document Feeder (ADF).
    • 2 Press [FUNCTION].
      • DOCUMENT READY
    • (A
      • (A
        • SELECT MENU
        • TEL REGISTRATION
      • 3 Press [TRANSMISSION MODE]. Press [START/COPY].
        • MEMORY TX
        • TEL =
      • Dial the other party's fax numher.
      • Press [START/COPY],
  • Cancelling sending
    • TX/RX NO. XXXX
    • MEMORY INPUT P01
  • Redialing
    • ■ Manual
    • ■ Automatic
      • REDIALING
    • ■ To cancel automatic redialing
  • Messages displayed during sending _
    • DIALING
    • CALLING
    • TRANSMIT
    • TX/RX No. XXXX
    • ECM TX PXX or
    • TRANSMIT PXX
    • (A
    • (A
      • 789 3456
      • TRANSMITTING OK
  • Clearing document jams (ejecting a document from the ADF)
    • Removing a jammed sheet
• Delayed sending
  • Feed the document face-down into the Automatic Document Feeder (ADF).
  • Press [FUNCTION],
    • SELECT MENU
  • Press [TRANSMISSION MODE],
  • Use [<]or [>] to select DELAYED TX.
    • TEL REGISTRATION
    • MEMORY TX
    • DELAYED TX
  • (A
    • (A
    • Press [START/COPY],
      • TX/RX NO. XXXX
    • Enter the desired sending time (24-hour clock) using the numeric buttons.
    • Press [START/COPY],
      • TEL=
    • Dial the other party's fax number.
    • Press [START/COPY],
      • MEMORY INPUT P01
      • TIMER
  • Sending other documents while the FAXPHONE is set for Delayed sending
  • Canceling Delayed Sending
    • Press [FUNCTION],
    • Press [TRANSMISSION MODE],
    • Use [<]or [>] to select DELAYED TX.
    • Press [START/COPY],
    • Press [CLEAR],
    • 5 Press [START/COPY],
    • (A
    • (A
• Sequential broadcasting
  • Sending a document to more than one location
    • 7 Feed the document face-down into the Automatic Document Feeder (ADF).
      • DOCUMENT READY
    • Dial the other party's fax number.
      • I Simply enter the numbers one after the other:
      • TEL= 3456 7890
    • Press [START/COPY],
      • TX/RX NO. XXXX
      • MEMORY INPUT P01
  • Sending a document using Group Dialing
    • Feed the document face-down into the Automatic Document Feeder (ADF).
      • DOCUMENT READY
    • ^ Enter the group number you wish to dial:
      • MEMORY INPUT P01
      • 02=CANON GROUP
    • (A
    • (A
• documents
  • Receiving documents manually
    • Make sure the FAXPHONE is set to receive over a dedicated fax line.
    • Press [ANS HOOK UP/MANUAL].
    • Make sure you have set the FAXPHONE for both fax and telephone communication (FAX/TEL SWITCH is ON).
    • Press [ANS HOOK UP/MANUAL].
    • 0)
  • Receiving documents in memory
    • CHANGE CARTRIDGE
    • PUT IN CARTRIDGE
    • CHECK REC PAPER
    • REC. PAPER JAM
    • CHK. FRONT COVER
  • Printing documents in memory
  • Restricting incoming documents
  • Receiving while registering, copying or printing
• Requesting a document from another fax (Polling reception)
  • Registering a polling ID
    • 7 Press [FUNCTION],
      • SELECT MENU
      • TEL REGISTRATION
    • 2 Use [<] or [>] to select SYSTEM SEHINGS.
    • Press [START/COPY],
      • SYSTEM SETTINGS
      • AUTO TEST PRINT
    • 3 Use [<} or [>] to select POLLING ID. Press [START/COPY],
      • POLLING ID
      • 00000000
    • 4 Enter an eight digit polling ID using the 0 and 1 numeric buttons.
    • Press [START/COPY] to register the ID.
    • Press [STDP] to finish registration.
  • Requesting another fax to send a document
    • 7 Press [FUNCTION].
    • (A
      • Press [TRANSMISSION MODE].
      • 3 Use [<] or [>] to select POLLING.
      • Dial the other party's fax numher.
      • Press [START/COPY],
• Using the FAXPHONE as a telephone
  • Dialing
    • Pick up the handset or press [ON HOOK],
    • Dial the telephone number using the numeric buttons.
    • When you answer a call using your extension and you hear a long beep or silence, a fax is being sent.
    • Press 25 (factory preset) on your extension phone to switch the fax to receive mode. Wait for a high pitch tone and then hang up.
• Using the FAXPHONE with an answering machine
  • Recording the outgoing message
    • When recording a message...
    • Using the FAXPHONE with the answering machine
  • Adjusting the FAXPHONE different types of answering machines
    • jCJ
    • 3]
• User menu settings
  • SELECT MENU
    • 1 second
  • TEL REGISTRATION
  • REPORT SETTINGS
  • TX SETTINGS
  • RX SETTINGS
  • FAX PRINTER
  • SYSTEM SETTINGS
  • TEL REGISTRATION
  • USER SETTINGS
  • REPORT SETTINGS
  • 30
    • (A
    • TX SETTINGS
  • RX SETTINGS
  • FAX PRINTER
  • SYSTEM SETTINGS
• Settings
  • How to change a setting
    • Example:
    • Changing INCOMING RING, the number of rings before the FAXPHONE answers.
    • Press [FUNCTION].
      • SELECT MENU
      • TEL REGISTRATION
    • Use [<] or [>] to select RX SEHINGS.
    • Press [START/COPY],
    • Use [<] or [>] to select INCOMING RING.
      • RX SETTINGS
      • ECM RX
      • INCOMING RING
    • 39
    • CA
    • Press [START/COPY],
      • OFF
    • TEL REGISTRATION
      • 30
      • (A
    • REPORT SETTINGS
• |g
  • 3]
  • FAX PRINTER
  • Activity reports
    • How to print a report
      • Press [FUNCTION],
      • Press [REPORT],
      • 3 Use [<] or [>] to display the type of report you want to print
      • Press [START/COPY],
        • ACTIVITY REPORT
        • 1-TOUCH SPD LIST
        • CODED SPD LIST
        • GROUP DIAL LIST
        • USER'S DATA LIST
      • 30
    • Coded Speed Dialing list
    • Group Dialing list.
      • 39
    • Activity report (Sending)
    • Activity report (Receiving)
    • Multi-activity report
      • 39
    • Memory clear list
  • Paper Jams
    • Automatic Document Feeder (ADF) jams
      • ■ To remove a jammed document
    • Recording paper jams
      • ■ To remove jammed paper
        • r-
  • care
    • Cleaning the FAXPHONE exterior
    • Cleaning the glass scanning window _
      • I To clean the glass scanning window
        • Disconnect the power cord.
        • Open the front cover.
        • Press down on the scanning window assembly and clean the glass window with a dry cotton swab.
    • Cleaning the printer area
      • ■ To clean the printer area
        • ■j Disconnect the power cord.
        • Clean the printer area with a soft, dry cloth.
    • Cleaning the BJ cartridge print head_
      • 7 Press [FUNCTION], FUNCTION
        • TEL REGISTRATION
      • Press [CLEANING].
        • HEAD CLEANING
    • Replacing the BJ cartridge
      • Open the front cover of the FAXPff ONE.
      • Raise the green cartridge release lever up.
      • Insert a new cartridge.
      • See Installing the BJ cartridge, steps 3 to 8, pg.10.
      • (A
  • Troubleshooting
    • J Cannot send a document?
    • _1 The FAXPHONE won't switch automatically between telephone and fax
    • transmissions.
    • J Cannot receive a document manually?
    • J Cannot poll and receive from other units?
    • J Print quality poor?
    • J Cannot receive using Error Correction Mode (ЕСМ)?
    • J Nothing prints?
    • J Are the images you print blotched or uneven?
    • J Cannot dial?
    • □ Does the phone disconnect while you are talking on the line?
    • □ Cannot make a copy?
    • J Multiple sheets feed into the FAXPHONE.
    • _l Paper is loaded skewed (Printing is skewed).
    • _1 Nothing shows on the display?
  • Print Quality Problems
  • Error corles, messages and solutions
    • nW)
      • (A
      • V)
  • In case of a power failure
    • During a power failure.
    • Memory backup function
  • Specifications
  • Specifications
  • Appendix
  • Appendix
  • Glossary
  • Glossary
  • Glossary
  • Glossary
  • Index
  • Index
  • Index