Palm 700wx - Manual (Page 80)

S T A Y I N G O R G A N I Z E D
C A L E N D A R 72
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Sending a meeting request
BEFORE YOU BEGIN Create contact
entries with email addresses for the people
you want to invite to a meeting. You can’t
access contact entries without email
addresses from your calendar.
You can email meeting invitations to
contacts who use Microsoft
® Office
Outlook ® or Outlook Mobile.
1 Create an event, and then select it.
2 Press Edit (left action key).
3 Select Attendees, and then select the
name of the contact you want to invite.
To invite other attendees, select Add
and select the names.
4 Press OK .
The next time you synchronize, the
meeting request is sent to the attendees.
When attendees accept your meeting
request, the meeting is automatically
added to their schedules. When you
receive their response, your calendar is
updated as well.
Marking an event as sensitive
If other people have access to your
Microsoft Office Outlook calendar on your
computer and you don’t want them to see
an appointment, you can mark that
appointment as private to hide it from other
Microsoft Office Outlook users.
1 Create an event, and then select it.
2 Press Edit (left action key).
3 Select Sensitivity, and then select one
of the following:
Private: Displays the event on your
smartphone and on your computer.
Meeting attendees or recipients see
“Please treat this as Private” near the
top of an open appointment. If you sync
with an Exchange Server, other users
who can access your folders can’t see
your private events; they see private
events as unavailable time slots.
DID YOU KNOW ? If you are using an Exchange
Server 2003 with SP 2, you can use your
corporate GAL to find contact information for
an attendee. Select Attendees, press Menu,
and then select Find Online. Enter the name
of the attendee and select Find.