HP Integrity NonStop H-Series - Manual (Page 105)

Personalizing a Form Letter
Advanced Editing Features
4–20 058060 Tandem Computers Incorporated
The letter now looks like the following example.
March 7
full-name
Dept-name Department
Dear first-name,
As you know, the quarterly budgeting meeting has been
scheduled for March 15. Your presentation will follow name1
and precede name2. See the attached agenda.
On the attached expense forms, please fill in figures
for the dept-name department. Use a separate form for each
of the following:
1) actual expenses for first quarter
2) expenses to date for second quarter
3) your projections for third quarter
In addition, first-name, the publisher would like you
to discuss the projections for the dept-name department with
name3 and name4 before presenting the figures at the
meeting. Thank you.
J.
Added this paragraph.
Deleted "at 8". Aligned these paragraphs.
Made this letter lowercase.
Added a period here.
Initialed the letter.
Removed end punctuation.
Personalizing
a Form Letter
Now that the letter is written, you can replace the generic names with the
actual names that make each letter personal. Use the names and
departments in the agenda created in Section 3. You can look at the agenda
without leaving the LETTER file by opening a window into the AGENDA
file. When you have read the information you want, simply close the
window. Refer to “Opening a Second Window” in the beginning of this
section if you have forgotten how to do it.
To practice the TEDIT features you are learning, you may want to create
eight form letters, one for each department head. If you want to create
eight different letters, there are several methods you can use: You can print
them as you create them, copy them into a separate file, or use the TFORM
form-letter feature (see Part Two, Section 11). None of these methods is
discussed here.