Motorola APS120 - Manual (Page 45)

5 • 2
To program the APS Custom, call in to the unit. All recording hardware is resident on
P o rt 1 and the system transfers any programming requests initiated from Port 2 to Port 1.
If the request is initiated from Port 2, but Port 1 is busy, the system responds with a series
of wait and press messages, instructing you to press “1” to continue waiting.
NOTE: After the security password is entered, the unit stops handling
calls on the idle port. The outbound port (Port 3) will finish
processing all messages and pages currently in queue. The wait
and press messages continue until this process is complete.
To ensure secure and accurate programming, it is recommended that programming only
occur when inbound calls are not expected or when the system is idle.
During initial system setup, it is recommended that both Announcement number 1 and all
user names be re c o rd e d .
To re c o rd a name, follow the steps below.
1. Follow steps 1 through 5 in section 5.1, Entering Programming Mode.
2. Press 1 to record a name.
3. Enter the extension associated with the name you want to record.
If the extension entered is either incomplete or invalid, the system responds
with “INVALID” and you must re-enter the extension.
4. The system prompts you to record the name. Say the name clearly.
If the system can not hear you speaking, it prompts you to re t ry the re c o rd i n g .
5. Press 1 to review the recording, press 2 to save the recording or
press 3 to re-record the name. The APS Custom allows up to two seconds to
record user names, and stops automatically.
• If you press 1 to review the recording, the system plays back the
recording. To save the recording, press 1; to re-record, press 2.
5 . 1 . 1 . 1
Tr a n s f e r r i n g Po r t s
5 . 2 . 1 . 1
R e c o r d i n g a U se r N a m e
5.2 R e c o r d in g N am es a n d P r o m p t s
Name re c o rdings are used to identify an individual, group or function associated with a
specific extension. The name or phrase re c o rded is the actual re c o rding played during
o v e rhead announcements and for user confirm a t i o n .
A user name should be recorded
for each user specified in the database.
5.2.1 Ma n ag i n g N a m e R e c o r d i n g s