Adobe Acrobat 7 Professional - Manual (Page 118)

Converting Microsoft Outlook email messages (Windows)
Acrobat adds the PDFMaker toolbar to the Microsoft Outlook application, which lets you
convert one or more email messages, or a folder of email messages, to an Adobe PDF file
or append an email message to an existing PDF file. In addition, the Attach As Adobe
PDF toolbar appears in the Outlook email Message window. The Attach As Adobe PDF
toolbar lets you convert a file to a PDF file and attach the PDF file to the email message.
If you've configured an Adobe Policy Server in the Acrobat Security Settings window, the
Attach As Adobe PDF toolbar also contains the Attach As Secured Adobe PDF button,
which lets you restrict access to the PDF file.
PDFMaker toolbar
If you don't see the PDFMaker toolbar in Outlook, choose View > Toolbars >
PDFMaker in Outlook.
To change the PDFMaker conversion settings:
1. Choose Adobe PDF > Change Conversion Settings.
2. From the Compatibility menu, choose the earliest version of Acrobat that you want to be
able to open the resulting PDF file. All later versions of Acrobat can also open the
resulting PDF file.
3. From the Attachments menu, choose whether to include email attachments as attachments
to the resulting PDF file.
4. (Optional) To create PDF bookmarks from the email message's sender, date, and subject,
select Add Bookmarks To Adobe PDFs.
5. In the Page Layout section of the dialog box, set the page size, orientation, and margins.
To convert email messages to a PDF file:
1. In Outlook, select one or more email messages.
2. Click the Convert Selected Messages To Adobe PDF button in the PDFMaker toolbar.
3. Choose File > Save As.
4. In the Save In box, specify a folder in which to save the PDF file, type a file name, and
then click Save.
To convert email messages to a PDF file and append the file to an existing PDF file:
1. In Outlook, select one or more email messages.
2. Click the Convert And Append Selected Messages To An Existing Adobe PDF button .
3. Select the PDF file to which you want to append the new PDF file.
4. Click Open.
To convert a folder of email messages to a PDF file:
1. In Outlook, select the folder.
2. Click the Convert Selected Folder To Adobe PDF button
.
3. In the Save In box, specify a folder in which to save the PDF file, type a file name, and
then click Save.
To convert a folder of email messages to a PDF file and append the file to an existing PDF
file:
1. In Outlook, select the folder.
2. Choose Adobe PDF > Convert And Append To Existing Adobe PDF > Selected Folder.
3. Select the PDF file to which you want to append the new PDF file.
4. Click Open.
To convert a file to a PDF file and attach it to an email message:
1. In the Outlook email Message window, click the Attach As Adobe PDF button.
2. Select a file, and click Open to convert the file to a PDF file.
3. Click Save to save the PDF file.
To convert files to secured PDF files and attach them to an email message:
1. In the Outlook email Message window, click the Attach As Secured Adobe PDF button.
Note: The Attach As Secured Adobe PDF button appears only after you've configured an
Adobe Policy Server in the Acrobat Security Settings window.
2. Click Browse, select one or more files to convert, and click Open.
3. Specify the users that can open the PDF file, and then click OK:
●
To specify only users that receive the PDF file, select Restrict Access Only To People In
This Message's To:, Cc:, And Bcc: List. In this case, the PDF file isn't secured until you
send the email message.
●
To specify only users that are specified by a security policy, select Restrict Access By
Applying The Following Security Policy, and then select a security policy in the list. In
this case, the PDF file is secured before it is attached to the email message.
4. If prompted, enter your user name and password to log into the Adobe Policy Server.