Apple AppleWorks 5 : Mac OS - Manual (Page 196)

8-14 AppleWorks 5 User’s Manual
Adding records
To add a record, choose Browse or List from the Layout menu, and then click
on the Default button bar, (or choose New Record from the Edit menu).
AppleWorks displays the record in the current layout and increases the
record number in the status area by one. You can quickly add a new record
by typing
2-R.
AppleWorks adds new records after all the records in your database. You can
move selected records between existing records by using drag and drop. (To
view records in a particular order, regardless of the order in which you
entered them in the database, you can sort them. See “Sorting records” on
page 8-22.)
Enter a name in a name field For names that you want to sort by the last word in the
field, type the first and last name (for example,
Jane
Adams sorts by Adams). For names that end with a
title, type Option-space between the last name and the
title (for example,
James Smith Jr. sorts by
Smith).
For names that you want to sort by the first word in the
field, type @ at the beginning of the field (for example,
@Treetop Books sorts by Treetop). You see the @
symbol only when you select the field.
Enter a picture or movie in a
multimedia field Use one of the following methods:
1
Copy and paste a picture or movie from a different
document.
1
Choose Insert from the File menu, and then select the
picture or movie file using the Insert dialog box.
1
Add or drag and drop an object from a library
palette.
1
Use drag and drop to drag the picture or movie file
into the AppleWorks database field.
When a field contains a picture, you see the picture in
the field. When the field contains a movie, you see a
preview image of the movie. To play a movie, see
“Playing movies in multimedia fields” on page 8-17.
Choose a value from a
predefined list Select the field to see the predefined list. Then
double-click a value, or select the value and press Enter
(on the numeric keypad).
* Choose Index from the or Help menu and scroll to the entry. Then choose a topic from
the list and click Go To Topic.
To Do this
In the Help index, * see:
E
New Record command
E
drag and drop