Kofax Communication Server 9.1 - Manual (Page 36)

TC/WEB Tcweb_User_50112.Doc
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2.6.3 Importing Recipients from a Text File
Recipients can be added to a distribution list by importing recipient data from a text file. This functionality
facilitates importing distribution lists that are stored in other applications or databases. A list of addresses can be
exported from another application, formatted so that it will be accepted by TC/Web, and then imported into a
TC/Web distribution list. When a text file is imported, all of the addresses in the text file are imported as
recipients into the same address book as the distribution list. The text file has a simple format. The first row is a
header row defining the fields that are included in the file, and each following row holds the data for one address.
Text File Format Specifications
The file must either be comma separated
(.csv) or tab separated (.tsv).
This means that each item in each row must
be separated by a comma or a tab.
Header Row
o The first row indicates which fields
are included, and the order of the
fields.
o Here is a list of the fields that can be
included (Required fields are in
bold):
Attention, Service, Number,
RecipientID, UserID, Type,
Freetext, DelTypeDef,
Company, Department,
UserBelongsTo, Active,
DirsyncAllowed
Data Rows
o Each following row in the text file is
an address.
Each address row must have the
same number of fields as the header
row.
o The name of the Service must be an
available service on the TC/Web
system.
o The “Attention” field in the text file
will be imported to the “Full name” of
the recipient.
o If the text file contains no
“RecipientID”, the “Attention” data in
the text file will be imported to the
“RecipientID” of the recipient as well.
Note: Answerback values (i.e. for
TELEX) can be appended with a “-“ after the
address in the “Number” field.
For example, to specify a number of 3348, and
an answerback of 9987, use the following syntax:
3348-9987
.
Note: The RecipientID field will be
required only in an import mode if the Update
import mode is being used.
Picture 78: Text file to import list