Kofax Communication Server 9.1 - Manual (Page 47)

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If you do not have the right to send certain messages out directly, you must not only specify the final
recipient in the To field, but also the authorizer in the Auth field. The message will then be relayed to the
authorizer. If he approves it, it will be sent out from his workstation; otherwise it will be sent back to you.
If you are an authorizer, outgoing messages from other users will first be sent to you. If you approve you can
sign the message and send it out, and if you disapprove you reject the message by clicking the Reject icon
or selecting Reject from the Message menu. The message will then be sent back to the original sender.
Picture 98: Message authorization
There can be one or more authorizers for one message. The message will simply be sent from one
authorizer to the next every time it is approved until it reaches the last authorizer in the chain. If he approves
it too, it will be sent out.
Messages of the
delivery type „Auth‟ must be authorized or rejected by a user that is specified as authorizer
before it will be sent to the other users or another authorizer.
Authorizing messages
To authorize a message, an authorizer
must press the Authorize button from the
Message view. After authorization was
confirmed, the message will be sent to the
next authorizer or sent out if it was the last
authorizer.
If a user is not equipped with the rights to
authorize a message, he can only reject
the message.
Picture 99: Confirm authorize dialog box
Picture 100: Message successfully authorized
Rejecting messages
To reject a message, an authorizer must
press the Reject button from the
Message view. Afterwards, the New
Message window will open, where the
authorizer can enter information on why
this message has been rejected. The
message will not be rejected until the
authorizer clicks Send Message. The
Picture 101: Confirm reject dialog box