Sending a message – Inter-Tel Axxess User Manual
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Voice Processing Features
AXXESS
®
ADMINISTRATOR’S GUIDE – January 2004
Sending a Message
SENDING A MESSAGE
As a subscriber, you can record and send voice messages to other users from the subscriber
Main Menu.
F
OLLOW
THESE
STEPS
:
1.
Dial the voice mail application access number. (You hear the main menu.)
2.
During or after the greeting, press
to identify yourself as a subscriber.
3.
Enter your mailbox number and personal password.
4.
When you hear the Subscriber Menu, press
to send a message.
5.
Dial the desired mailbox number or group list number. If you do not know the mailbox
number, you can press
to access the company directory to locate and select the mail-
box. See
for directory instructions. Group lists are not included in the direc-
tory.
If the mailbox is full, a prompt will notify you that the mailbox cannot receive mes-
sages. However, it will allow you to leave a message at another mailbox. Leave your
message with another subscriber or try again later.
6.
After hearing the subscriber’s name, press
to accept it.
7.
The subscriber’s mailbox message is played (To skip this message, press
.) When
you hear the tone, record your message. When finished, hang up or press
and go to
the next step.
NOTE:
If the system detects silence for longer than 5 seconds, it will prompt you to
speak up. The recording, if any, will remain unchanged.
•
To pause while recording: Press
. To continue, press any button. (The pause
length is determined by the Pause Voice Mail timer.)
•
To erase your message: Press
.
If you exceed the maximum allotted time for message length, a prompt will notify you
and allow you to re-record the message or send the message as it is.
If voice mail is full, a message will notify you that it cannot accept your message. Hang
up and try again later.
8.
When you have completed your message, you have the following options:
•
To hear your message: Press .
•
To add to your message: Press
and continue your message.
•
To erase and re-record your message: Press .
•
To use the special delivery option: Press
. Go to the next step.
•
To send your message: Press
. (If you wish to mark the message certified, pri-
vate, and/or priority, do so before completing this step.) If you wish to send another
message, return to step 5.
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