Oki B2500 Series - Manual (Page 42)

B2520 / B2540
- 37 -
9 - Message service (Model B2540)
Message service
(Model B2540)
Your terminal lets you send and receive emails via your
local network.
To do so, you must connect your terminal to a local
network. You must also configure the message service
settings.
Information required to set up
message service
Your network administrator must provide you the
following elements:
• message service identifier
• message service password
• email address
• servers’identifiers (SMTP, POP, DNS1 and DNS2)
Configuring initialisation parameters
91 - E-MAIL / SUPPLIER
1 Select the L OCAL NETWORK from the list and
confirm with OK.
921 - E-MAIL / INIT ETHERNET / MESS. SERV
1 Enter Email Identifier, press OK.
2 Enter Email Password, press OK.
3 Enter E-mail Adr, press OK.
Access to servers parameters
922 - E-MAIL / INIT ETHERNET / SERVERS
1 Enter Smtp, press OK.
2 Enter Pop3, press OK.
3 Enter Dns 1 (primary), press OK.
4 Enter Dns 2 (secondary), press OK.
Access to SMTP authentification parameters
- 923 - E-MAIL / INIT ETHERNET / SMTP AUTHENT.
1 In the ACTIVATION menu, select WITH to activate
SMTP authentification then validate with OK key.
2 In the PARAMETERS menu, select
ID.MESS.SERV to keep the same identification
parameters as in the messaging service or
AUTHENT. SPEC. to define other identification
parameters, then validate by pressing OK key.
3 When you select AUTHENT. SPEC, carry out the
two following operations:
4 Enter the IDENTIFIER then validate with OK key.
5 Enter the PASSWORD then validate with OK key.
Sending an E-Mail
1 Place the document to be copied in the automatic
document feeder, face printed on the top.
or
Place the document to be copied face down on the
glass, respecting the indications around the glass.
2 Enter the addressee’s E-mail address or choose
your dialling mode.
3 Enter the address of who you want to receive a
copy of the document (CC:), and press OK to
confirm.
4 Enter the object for mail (80 characters max.) and
press OK.
5 Enter the text with the alphabetical keypad (100
lines of 80 characters) and confirm with OK.
To go to the next line, use key .
6 Press OK to confirm.
7 Select B&W SCAN to send a black and white
document or COLOUR SCAN to send a color
document, and validate with OK key (this setting
can be changed at any time during the send
procedure, using the colour key).
8 Enter the name of the attachment and validate with
OK key.
9 If necessary, change the attachment format: PDF
or IMAGE and validate with OK key.
10 If you have started to scan with the flat scanner, the
unit will scan the other pages. Put your second
page to scan, select NEXT and validate with OK.
11 Press OK to confirm.
12 Set contrast and resolution if necessary.
The document is scanned and the mail sent to
memory. It will be sent during the next connection
to the local network.
Sending an E-mail text
You can send a typed message to an E-mail mailbox.
Access through the menu. :
- 95 - E-MAIL /SEND EMAIL
13 Enter the addressee’s E-mail address or choose
your dialling mode.
14 Enter the address of who you want to receive a
copy of the document (CC:), and press OK to
confirm.
15 Enter the object for mail (80 characters max.) and
press OK.
Choosing No Access disables access to local
network functions.