Oki B2500 Series - Manual (Page 54)

B2520 / B2540
- 49 -
11 - PC Features
Address book
The address book enables you to store the numbers of
the contacts you call the most frequently. The purpose of
this function is to facilitate dialing your contact’s number
when you want to send an SMS or fax. If you want, you
can print the list of numbers stored in the Directory.
You also have the possibility of creating groups of
contacts from the Address book. Like this, you can group
together all contacts from, for example, a given company
or the same service, etc, to which you frequently send
common documents.
Add a contact to the terminal address book
1 Click on the link A DDRESS B OOK of the window MF
D IRECTOR .
The address book is displayed on the screen.
2 Select the terminal address book .
3 Click on N EW and select C ONTACT in the displayed
menu.
The input window for the contact data is displayed..
4 Enter the contact name as well as the fax or GSM
telephone number, the fax transmission rate with this
person, the associated quick dial key, the E-mail address
and the default transmission format (Pdf or Image). Click
on
OK.
The new contact is added to the list .
Add a group to the terminal address book
1 Click the link A DDRESS BOOK of the window MF
D IRECTOR .
2 Select the terminal address book .
3 Click N EW and select G ROUP in the displayed
menu.
4 Enter the name of the group. The group may consist of
contacts from the address book or new contacts.
1st case:
group members are from the address book .
Click S ELECT THE MEMBERS .
The selection window is displayed.
Select a contact or a group in the zone A DDRESS B OOK ,
click on ( to add a contact to the group you can also
double click on it ).
Click on OK.
2nd case:
adding new contacts .
Click on N EW then add the personal data of the new
contact, as in the procedure for adding a contact .
5 As soon as the group is complete, click on OK.
The new group is added to the list.