Oki B2500 Series - Manual (Page 60)

B2520 / B2540
- 55 -
11 - PC Features
Description of the tab C OVER PAGE
Creating a cover page template
Creating a cover page creates a template which fields (fax
number, comment, subject and so on) will be
automatically filled by the Fax Application depending on
the information provided for each recipient of a document.
To create this cover page template, there are two major
steps:
• First step : Create a background image with the logos and the
layout that you wish.
• Second step : Add the field that you want to be displayed in
the cover page: fax number, comment, subject and so on. As
mentioned before, these fields will be filled by Fax application
at emission time.
For the first step, there are two methods to create the
background image .
You can either
• Option (A): Draw this background image in your preferred
application (such as Word, Excel,...),
OR
• Option (B): Scan a sheet of paper containing the layout of the
cover page.
Details about Option A and B:
• Option (A): Open the application that you want to use to edit
the background (Word, Wordpad...). Draw the background
image then print this document in the printer named
"Companion Suite Fax". At that point the MFSendFax dialog is
displayed:
Add any recipient to the recipient list, click on the tab
A DVANCED O PTIONS , select resolution F INE as shown below :
Finally click on the button S
AVE AS DRAFT in the lower right
corner ( ). The background image is created in the directory
C:\Program Files\Companion Suite Pro
LM\Documents\FAX\Temporary and has the file extension .fax
Field Description
Name of the cover
sheet
Either the name of the page
selected by default or the page you
have selected to use.
Sender
You can enter information
concerning the sender.
Destination: Name,
Company, Department
You can enter information
concerning the recipient.
If the word Auto is entered in one of
the fields, the field is updated during
sending if the recipient is listed in the
directory, favorites, a group or a
distribution list.
Comments
This is an editing window with all the
basic functions of a text editor so
that you can enter a text which will
be sent in the cover sheet.
Preview of the model
The preview enables you to see the
cover sheet you are going to send.