Kofax SupplierExpress - Manual (Page 9)

SupplierExpress Administrator's Guide 9
Chapter 1
About SupplierExpress
SupplierExpress is a web-based service that lets your suppliers check the status of their
invoices and invoice payments, view details about Purchase Orders (PO) open with your
company, and submit invoices to your company through a browser interface. An integrated
correspondence feature lets a supplier initiate online communication with your company.
SupplierExpress maintains the correspondence thread that you and the supplier can use for
reference.
This service reduces the cost and complexity of the invoice-to-pay process by streamlining
supplier inquiry and invoice submission processes.
Users
The Kofax customer who purchases SupplierExpress (your company) and your suppliers can
do the following:
▪ Your company:
▪ Customize SupplierExpress with your corporate logo, default invitation text,
and personal information.
▪ Issue invitations to your suppliers; cancel invitations, or deactivate supplier
access to SupplierExpress.
▪ Set up an Open Enrollment strategy and website.
▪ Initiate or respond to correspondence initiated by the supplier.
▪ View usage reports to assess how often your suppliers access SupplierExpress.
▪ Your suppliers:
▪ Accept the invitation to join the supplier community by completing the
registration form.
▪ Access your Open Enrollment site and ask to register with your
SupplierExpress portal.
▪ Access information about invoices that they submitted to your company, check
the payment status, and inquire about POs. Your suppliers can only view
invoices that their company submitted to you. They cannot view invoices from
other suppliers.
▪ Submit invoices electronically to your company (if enabled).
▪ Filter search results to locate an invoice or group of invoices, payments, and
POs.
▪ Initiate or respond to correspondence to ask questions, request clarifications,
and inquire about payments.
▪ Can download the files needed to submit invoices through Kofax e-
Transactions when enabled (Supplier Administrators only)