TA Triumph-Adler FAX 940 - Manual (Page 60)

Directory
4-7
Op
eration
Setting yo
ur
machine
Getting started
Directory
M
a
intenance
Safety
Contents
Installation
Date en cours : 24 mars 2003
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To import a directory:
M 17 OK - DIRECTORY / IMPORT
+
Select WITH to authorise the importation of a directory.
+
Create your directory on a PC in a file whose structure corresponds to that set out above.
In order to be recognised as a directory, the file name must include the word directory and
must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or
simply directory.csv.
+
Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your
message via your mail server.
+
Your fax will receive the e-mail containing the directory when it connects to the mail
server, and will automatically import the attached file into its directory.
+
Repeat the procedure as many times as required, for instance to update all the LAN faxes
on your network with the same directory.
Caution - Importing a new directory completely overwrites any existing directory entries on
the fax machine. Once your fax machine has a complete directory, we advise you to disable
importing in order to protect the data already on the fax.
To disable importing:
M 17 OK - DIRECTORY / IMPORT
+
Select WITHOUT to prevent users from importing a directory.
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You may also export a directory from a fax machine as a text file, and send it to any mail client
(be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.
To export the directory:
M 18 OK - DIRECTORY / EXPORT
+
Key in the e-mail address of the PC or other fax machine to which you want to export the
directory. You may export a directory to several fax machines simultaneously (refer to
paragraph Dialling, page 5-2).
+
Confirm by pressing OK .
+
Repeat the procedure as many times as required, for instance to update all your fax
machines or send the same file to several PC users on your local network.
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