Recording greeting messages, How to record greeting messages – Panasonic KX-F700 User Manual
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Installation and Preparation
Recording Greeting Messages
Record two types of greeting messages before using the unit as an answering device and a facsimile. One is
the message for the
ANS/FAX
mode, and the other is for the
TEL/FAX
mode.
The greeting message for the
ANS/FAX
mode tells a caller that you are unable to answer, and allows the
caller to leave a voice message or to send a fax message.
The greeting message for the
TEL/FAX
mode tells a caller that the unit is calling you up, and allows the
caller to wait until you answer the call or to send a fax message.
How to record greeting messages
Recording time is limited to 16 seconds for each message. Record a greeting message within 12 seconds
for optimum performance. Perform the following steps to record each of the messages.
Suggested messages
■ For the ANS/FAX mode:
“This is (your name, business and/or telephone
number). We are unable to answer right now. To
send a fax, start transmission. To leave a
message, speak (or ‘speak for up to 1 minute’)
after the long beep. Thank you.
m
For the TEUFAX mode:
“This is (your name, business and/or telephone
number). Please wait for someone to answer the
line. To send a fax, start transmission
."
Q Open the station key panel.
Q ■ For the ANS/FAX mode:
Press GREETING SELECT.
ANS-GREETING
For the TEL/FAX mode:
Press GREETING SELECT repeatedly until
the following is displayed.
TEL-GREETING
O Press GREETING REC.
Example:
Recording for the ANS/FAX mode
ANS REC 16s
—A beep will be heard.
O Immediately after the beep, speak clearly and
loudly toward the microphone from a distance
of approximately 200 mm (8 inches).
0 When finished, press STOP.
—After a beep, the unit will play back the
message so that you can confirm it.
Adjust the speaker’s volume to a suitable
level by pressing the VOLUME buttons.
Notes:
• If you make a mistake while recording, repeat
from step 2.
•
You can record the greeting message for the
ANS/FAX mode by directly pressing the
GREETING REC button without pressing the
GREETING SELECT button.
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