Convert word and powerpoint files to pdf, Convert email messages to pdfs – Adobe Acrobat XI User Manual
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Creating PDFs
Last updated 1/14/2015
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Do one of the following:
• (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options.
• (Office 2007 or 2010) From the Acrobat ribbon, select one of the Create options.
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In the Acrobat PDFMaker dialog box, select a Conversion Range, then click Convert To PDF.
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In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.
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Optionally, click the Options button to change the conversion settings.
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Click Save to create the PDF.
Convert Word and PowerPoint files to PDF
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Open a file in Word or PowerPoint.
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Optionally, select objects and text (Word) or slides (PowerPoint), as needed.
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Do one of the following:
• (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options.
• (Office 2007 or 2010) From the Acrobat ribbon, select Create PDF, Create And Attach to Email, or Create And
Send For Review.
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In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.
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Optionally, click the Options button to change the conversion settings.
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Select a Page Range (Word) or Slide Range (PowerPoint). The Selection option is available only if you have selected
content in the file.
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Click OK, then click Save to create the PDF.
Embed multimedia files into Word and PowerPoint documents (Acrobat Pro)
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Do one of the following:
• (Office 2003 or earlier) Choose Adobe PDF > Embed Video And Convert To Flash Format
• (Office 2007 or 2010) In the Acrobat ribbon, click Embed Flash.
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In the Insert Flash dialog box, choose a multimedia file from the menu, or click Browse to locate and select the file.
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(Optional) To select a video frame to use as a poster, click Set Poster Image From Current Frame.
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Choose a media player skin from the menu.
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Click OK. Acrobat converts the file to FLV format and inserts it into the document.
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When you are ready to create a PDF, follow the steps to create a PDF as usual. (PowerPoint only) In the Save Adobe
PDF File As dialog box, click Options and make sure that the Convert Multimedia option is selected.
Convert email messages to PDFs
You can use PDFMaker to convert one or more Microsoft Outlook or Lotus Notes email messages or entire folders of
messages to a merged PDF or PDF Portfolio. Within a PDF Portfolio, each email message appears as a separate PDF file.
The Acrobat PDFMaker Conversion Settings dialog box contains the option that determines whether email messages
are merged into one continuous PDF or assembled into a PDF Portfolio.
The controls that activate an email conversion to PDF appear in two places within the email application: on the Acrobat
PDFMaker toolbar and on a menu. In Outlook, the menu is called Adobe PDF and appears to the right of the Outlook
Help menu. In Lotus Notes, PDF commands appear under the Actions menu.