Adobe Acrobat XI User Manual
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Table of contents
Document Outline
- Legal notices
- Contents
- Chapter 1: What's new
- Chapter 2: Workspace
- Workspace basics
- Viewing PDFs and viewing preferences
- View PDFs in Read mode
- View PDFs in Full Screen mode
- Set the Full Screen navigation bar preference
- Read a document in Full Screen mode
- Touch mode for tablet and mobile devices
- Change the PDF/A viewing mode
- Display PDFs in Line Weights view
- Compare a revised PDF to an earlier version (Acrobat Pro)
- Preferences for viewing PDFs
- How to use Acrobat XI on touch devices
- Keyboard shortcuts
- Navigating PDF pages
- Adjusting PDF views
- Adjust page magnification
- Resize a page to fit the window
- Show a page at actual size
- Change the magnification with zoom tools
- Change the magnification with the Pan & Zoom Window tool
- Change the magnification with the Loupe tool
- Change the magnification by using a page thumbnail
- Change the default magnification
- Display off-screen areas of a magnified page
- Set the page layout and orientation
- Use split-window view
- View a document in multiple windows
- Adjust page magnification
- Display PDF in browser | Acrobat, Reader XI
- Flash Player needed | Acrobat, Reader XI
- Grids, guides, and measurements in PDFs
- Working with online accounts
- Updating Acrobat and using Adobe Digital Editions
- Opening PDFs
- Asian, Cyrillic, and right-to-lefttext in PDFs
- Acrobat in Mac OS | Acrobat Pro
- Acrobat in Mac OS | Acrobat Pro
- Adjusting PDF views
- Adjust page magnification
- Resize a page to fit the window
- Show a page at actual size
- Change the magnification with zoom tools
- Change the magnification with the Pan & Zoom Window tool
- Change the magnification with the Loupe tool
- Change the magnification by using a page thumbnail
- Change the default magnification
- Display off-screen areas of a magnified page
- Set the page layout and orientation
- Use split-window view
- View a document in multiple windows
- Adjust page magnification
- Asian, Cyrillic, and right-to-lefttext in PDFs
- Display PDF in browser | Acrobat, Reader XI
- Flash Player needed | Acrobat, Reader XI
- Grids, guides, and measurements in PDFs
- Keyboard shortcuts
- Navigating PDF pages
- Opening PDFs
- Updating Acrobat and using Adobe Digital Editions
- Viewing PDFs and viewing preferences
- View PDFs in Read mode
- View PDFs in Full Screen mode
- Set the Full Screen navigation bar preference
- Read a document in Full Screen mode
- Touch mode for tablet and mobile devices
- Change the PDF/A viewing mode
- Display PDFs in Line Weights view
- Compare a revised PDF to an earlier version (Acrobat Pro)
- Preferences for viewing PDFs
- Working with online accounts
- Workspace basics
- Chapter 3: Creating PDFs
- Create PDFs with Acrobat
- How to create mobile-ready PDF files
- How to work with files in the cloud
- Create PDFs with PDFMaker (Windows)
- About Acrobat PDFMaker
- Convert a file to PDF using PDFMaker
- View PDFMaker conversion settings
- Convert Microsoft Word, PowerPoint, and Excel files to PDF
- Convert email messages to PDFs
- Set up automatic email archiving
- Create PDFs from Word mail merges
- PDFs from Microsoft Project (Acrobat Pro)
- Convert Visio files to PDF (Acrobat Pro)
- Convert AutoCAD files to PDF (Acrobat Pro for Windows)
- Application-specific PDFMaker settings
- Settings tab options available from within most applications
- Excel-specific options on the Settings tab
- PowerPoint-specific options on the Settings tab
- Email-specific options on the Settings tab
- AutoCAD-specific options on the Settings tab (Acrobat Pro)
- Visio-specific options on the Settings tab (Acrobat Pro)
- Word tab settings (Microsoft Word)
- Bookmarks tab settings (Microsoft Word)
- Scan documents to PDF
- Scan a paper document to PDF
- Scan a paper document to PDF using Autodetect Color Mode (Windows)
- Scan a paper document to PDF using a preset (Windows)
- Scan a paper document to PDF without presets
- Optimize a scanned PDF
- Configure scanning presets (Windows)
- Scanning options
- Scanner Options dialog box
- Optimize Scanned PDF dialog box
- Scanning tips
- Recognize text in scanned documents
- Correct OCR text in PDFs
- Scan a paper document to PDF
- Creating PDFs with Acrobat Distiller
- Adobe PDF conversion settings
- Overview of PDF creation
- Using the Adobe PDF printer
- PDF fonts
- Converting web pages to PDF
- Chapter 4: Editing PDFs
- Edit text in PDFs
- How to edit text in a PDF
- How to edit images in PDF files
- Rotate, move, delete, and renumber PDF pages
- How to edit a scanned PDF file
- Edit images or objects in a PDF
- Setting up PDFs for a presentation
- PDFs converted to web pages
- PDF properties and metadata
- PDF layers
- PDF articles
- Page thumbnails and bookmarks inPDFs
- Optimizing PDFs
- Links and attachments in PDFs
- Geospatial PDFs
- Applying actions and scripts to PDFs
- Action wizard (Acrobat Pro)
- Create guided actions to automate repetitive tasks.
- Chapter 5: Forms
- Filling in PDF forms
- Adding form fields
- Where has the Typewriter Tool gone
- How to create forms in FormsCentral desktop app
- How to create EchoSign-aware forms
- How to post forms online with FormsCentral (Acrobat Pro)
- How to analyze data in FormsCentral
- How to distribute existing PDF forms
- Collecting and managing PDF form data
- PDF forms basics
- Setting action buttons in PDF forms
- Publishing interactive PDF web forms
- PDF form field properties
- About form field properties
- Modify form field properties
- General tab for form field properties
- Appearance tab for form field properties
- Position tab for form field properties
- Options tab for form field properties
- Actions tab for form field properties
- Calculate tab for form field properties
- Set the calculation order of form fields
- Signed tab for form field properties
- Format tab for form field properties
- Validation tab for form field properties
- Value tab for form field properties
- Manage custom barcode settings
- Redefine form field property defaults
- PDF form field basics
- PDF barcode form fields
- Creating and distributing PDF forms
- About Forms Tracker
- Chapter 6: Combining files
- Combine files into single PDF
- How to manipulate pages in Acrobat
- Add headers, footers, and Bates numbering to PDFs
- Headers, footers, and Bates numbering
- Add headers and footers, with an open document
- Add headers and footers, with no document open (Windows only)
- Add headers and footers to component PDFs in a PDF Portfolio
- Update the headers and footers
- Add another header and footer
- Replace all headers and footers
- Remove all headers and footers
- Add a Bates numbering header or footer (Acrobat Pro)
- Rotate, move, delete, and renumber PDF pages
- Crop PDF pages
- Create and customize PDF Portfolios
- Working with component files in a PDF Portfolio
- View files in a list
- Edit file details in a list (Acrobat Pro)
- Add files and folders to a PDF Portfolio (Acrobat Standard)
- Remove files and folders from a PDF Portfolio (Acrobat Standard)
- Sort, filter, and change the order of files or folders (Acrobat Pro)
- Open, edit, and save component files
- Edit component filenames and descriptions in a PDF Portfolio
- Extract component files in a PDF Portfolio
- Publish and share PDF Portfolios
- Overview of PDF Portfolios
- Combine or merge files into single PDF
- Add watermarks to PDFs
- Add backgrounds to PDFs
- Add, replace, or edit a background, with an open document
- Add, replace, or edit a background, with no document open (Windows only)
- Add, replace, or edit a background for component PDFs in a PDF Portfolio
- Update a recently edited background image
- Remove a background from selected pages
- Remove a background from all pages
- Chapter 7: Reviews and commenting
- Mark up text with edits
- Preparing for a PDF review
- Commenting in PDFs
- Annotations and drawing markup tools overview
- Commenting preferences
- Change the look of your comments
- Add a sticky note
- Add a text comment
- Add a line, arrow, or shape
- Group and ungroup markups
- Add comments in a text box or callout
- Add an audio comment
- Add comments in a file attachment
- Paste images as comments
- Starting a PDF review
- Sharing PDFs
- Participating in a PDF review
- Adding a stamp to a PDF
- Tracking and managing PDF reviews
- Managing comments
- Importing and exporting comments
- Approval workflows
- How to use webmail in Acrobat
- How to work with comment tools
- Chapter 8: Saving and exporting PDFs
- Chapter 9: Security
- Enhanced security setting for PDFs
- Securing PDFs with passwords
- Opening secured PDFs
- Setting up security policies for PDFs
- Security warnings when a PDF opens
- Securing PDFs with certificates
- Securing PDFs with Adobe LiveCycle Rights Management ES
- Removing sensitive content from PDFs
- Why redact or remove sensitive content?
- Redact (black out and remove) sensitive content (Acrobat Pro)
- Search and remove text (Acrobat Pro)
- Find and remove hidden content
- Select a different language version for patterns (Acrobat Pro)
- Change the look of redaction marks (Acrobat Pro)
- Redaction codes (Acrobat Pro)
- Protected View feature for PDFs (Windows only)
- Overview of security in Acrobat and PDFs
- JavaScripts in PDFs as a security risk
- Digital IDs
- Choosing a security method for PDFs
- Attachments as security risks in Reader and Acrobat
- Allow or block links to the Internet in PDFs
- Password protect PDFs
- Chapter 10: Electronic signatures
- Signing PDFs with Adobe EchoSign Electronic Signature
- Validating digital signatures
- Setting up digital signature validation
- Signatures panel for digital signatures
- Sign in Preview Document mode
- Certify a PDF
- Timestamp a document
- Validate a digital signature
- Remove a digital signature
- View previous versions of a digitally signed document
- Compare versions of a signed document
- Trust a signer’s certificate
- PDF Portfolios and digital signatures
- XML data signatures
- Establish long-term signature validation
- Manage trusted identities
- Certificate-based signatures
- Certifying and signing documents
- Setting up certificate-based signatures
- Create the appearance of a certificate-based signature
- Set up a roaming ID account
- PKCS#12 modules and tokens
- Store certificates on directory servers
- Add a timestamp to certificate-based signatures
- Adobe LiveCycle Rights Management (ALCRM) servers
- Sign documents electronically
- Validating certificate-based signatures
- Chapter 11: Printing
- Basic PDF printing tasks
- Print button missing?
- Common printing tasks
- Options in the Print dialog box
- Print Layers
- Create print presets
- Why can’t I print my document?
- What should I do if Adobe Reader is asking to save a file when a document is printed?
- What should I do to print comments available on the PDF document?
- Adobe Reader crashes on printing/ Adobe Reader does not Print after clicking Print button
- Print Booklets and PDF Portfolios
- Advanced PDF print settings
- About advanced print settings
- Set advanced print options (Acrobat Standard)
- Set advanced print options (Acrobat Pro)
- PostScript options
- Downloading Asian fonts to a printer
- Output options (Acrobat Pro)
- Specify halftone screen frequency (Acrobat Pro)
- Specify the emulsion and image exposure (Acrobat Pro)
- Include marks and bleeds (Acrobat Pro)
- Color management options (Acrobat Pro)
- Printing color PDFs (Acrobat Pro)
- Preview how colors overprint (Acrobat Pro)
- Managing color (Acrobat Pro)
- About composite printing (Acrobat Pro)
- Print a color composite (Acrobat Pro)
- About separations (Acrobat Pro)
- Print color separations (Acrobat Pro)
- Declare the presence of trapping information (Acrobat Pro)
- Saving separations as PostScript (Acrobat Pro)
- Printing PDFs in custom sizes
- Basic PDF printing tasks
- Chapter 12: Accessibility, tags, and reflow
- Create and verify PDF accessibility (Acrobat Pro)
- Make PDFs accessible (Acrobat Pro)
- Check accessibility of PDFs (Acrobat Pro)
- Fix accessibility issues (Acrobat Pro)
- Accessibility issues
- Document
- Accessibility permission flag
- Image-only PDF
- Tagged PDF
- Logical reading order
- Primary language
- Title
- Bookmarks
- Color contrast
- Page content
- Tagged content
- Tagged annotations
- Tab order
- Character encoding
- Tagged multimedia
- Screen flicker
- Scripts
- Timed responses
- Navigation links
- Forms
- Tagged form fields
- Field descriptions
- Alternate text
- Figures alternate text
- Nested alternate text
- Associated with content
- Hides annotation
- Other elements alternate text
- Tables
- Rows
- TH and TD
- Headers
- Regularity
- Summary
- Lists
- List items
- Lbl and LBody
- Headings
- Appropriate nesting
- WCAG mapping to PDF/UA
- Touch Up Reading Order tool for PDFs (Acrobat Pro)
- Reading PDFs with reflow and accessibility features
- Editing document structure withthe Content and Tags panels (Acrobat Pro)
- Creating accessible PDFs
- Accessibility features in PDFs
- Create and verify PDF accessibility (Acrobat Pro)
- Chapter 13: Searching and indexing
- Searching PDFs
- Creating PDF indexes
- Create and manage an index in a PDF
- About the Catalog feature (Acrobat Pro)
- Preparing PDFs for indexing (Acrobat Pro)
- Adding metadata to document properties (Acrobat Pro)
- Create an index for a collection (Acrobat Pro)
- Catalog ReadMe files (Acrobat Pro)
- Revise an index (Acrobat Pro)
- Catalog preferences (Acrobat Pro)
- Scheduled index updates (Acrobat Pro)
- Moving collections and their indexes (Acrobat Pro)
- Chapter 14: Multimedia and 3D models
- Chapter 15: Print production tools (Acrobat Pro)
- Print production tools overview(Acrobat Pro)
- Printer marks and hairlines (Acrobat Pro)
- Previewing output (Acrobat Pro)
- Transparency flattening (Acrobat Pro)
- Color conversion and ink management (Acrobat Pro)
- Trapping color (Acrobat Pro)
- Chapter 16: Preflight (Acrobat Pro)
- Viewing preflight results, objects, and resources (Acrobat Pro)
- Preflight reports (Acrobat Pro)
- Preflight profiles (Acrobat Pro)
- PDF/X-, PDF/A-, and PDF/E-compliant files (Acrobat Pro)
- Output intents in PDFs (Acrobat Pro)
- Correcting problem areas with the Preflight tool (Acrobat Pro)
- Automating document analysis with droplets or preflight actions (Acrobat Pro)
- Analyzing documents with the Preflight tool (Acrobat Pro)
- Advanced preflight inspections (Acrobat Pro)
- Additional checks in the Preflight tool (Acrobat Pro)
- Chapter 17: Color management