Adobe Acrobat XI - Manual (Page 129)

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Creating PDFs
Last updated 1/14/2015
PDFs from Microsoft Project (Acrobat Pro)
There are specific differences to be aware of when you create PDFs from files authored in Microsoft Project.
You can create PDFs of only the current selected view. Views designated as non-printable in Project cannot be
converted to PDF.
Convert Visio files to PDF (Acrobat Pro)
PDFs created from Visio files preserve page sizes and support layers, searchable text, custom properties, links,
bookmarks, and comments, depending on the conversion settings. To specify the properties
• (Visio 2007 or 2003) Choose Adobe PDF > Change Conversion Settings to review these settings, if needed.
• (Visio 2010) From the ribbon choose Acrobat > Preferences
When you convert your Visio file, only shapes and guides that are printable and visible in the Visio drawing are
converted and appear in the PDF. Shapes are converted regardless of their protection or behavior. Shape custom
properties can be converted to PDF object data.
When you convert the Visio file to a PDF, you can preserve all or just some layers, or you can flatten all layers. If you
flatten layers, the PDF will look like the original drawing, but won’t contain any layer information. When flattened, the
contents of only visible and printable layers will appear in the converted PDF.
Convert Visio files
1 If you want to change the PDFMaker conversion settings, do one of the following. (For information about a setting,
place the pointer over the setting to display a tool tip below.)
• (Visio 2007 or 2003) Choose Adobe PDF > Change Conversion Settings
• (Visio 2010) Choose Acrobat > Preferences
2 If you want to convert each page in the Visio file to a bookmarked page in the PDF file, choose Adobe PDF > Convert
All Pages In Drawing. If this option is deselected, only the current page is converted.
3 Do one of the following:
• (Visio 2007 or 2003) Click the Convert To Adobe PDF button in the Adobe PDF toolbar.
• (Visio 2007 or 2003) Choose Adobe PDF > Convert To Adobe PDF.
• (Visio 2007 or 2003) Choose Adobe PDF > Convert To Adobe PDF And Email. The PDF file attaches to a new
email message in your default email application.
• (Visio 2007 or 2003)Choose Adobe PDF > Convert To Adobe PDFAnd Send For Review. The file converts to an
Adobe PDF file, and an email-based review process begins.
• (Visio 2010) Choose Acrobat > Create PDF.
• (Visio 2010) Choose Acrobat > Convert To Adobe PDF.
• (Visio 2010) Choose Acrobat > Create and Attach To Email. The PDF file attaches to a new email message in your
default email application.
• (Visio 2010) Choose Acrobat > Create and Send For Review. The file converts to an Adobe PDF file, and an
email-based review process begins.
4 If you want to include the custom properties of shapes, select that option.
5 Click Continue.
6 Select a layers option to retain or flatten layers in the resulting PDF, and click Continue.