Panasonic KX-TG5240AL - Manual (Page 64)

64
Mailbox Features
The Answering System provides three voice mailboxes. You can share these
mailboxes with other members of your family or office as you wish. Callers from
touch tone phones can specify a mailbox in which to leave a message. If callers do
not specify a mailbox or call from rotary telephones, messages will be recorded into
Mailbox 1.
When someone calls
When the Answering System is on (p. 66), callers will hear a greeting message
(p. 24).
— While or after hearing the greeting, callers can specify a mailbox by pressing
[#][1] (Mailbox 1), [#][2] (Mailbox 2) or [#][3] (Mailbox 3). They will then hear
“Please leave your message”, and they can start recording a message.
• If you would like callers to leave messages in a specific mailbox, we
recommend you record a greeting message such as: “Hello, this is (your name
and/or number). Sorry, we cannot take your call. If you have a message, for
John press [#] and [1], for Jane press [#] and [2], for Jack press [#] and [3],
before the beep. Or just stay on the line and leave a message after the beep.
Thank you.”
— Callers wait until the greeting ends, then they can leave a message. Messages
will be automatically recorded into Mailbox 1 if no mailbox is specified.
Useful information
• You can leave a memo message for other users in a mailbox with the base unit
(p. 71).
• You can transfer a call to one of the mailboxes, in which callers can leave a
message (p. 72).
• If you want to prevent unauthorized people from listening to messages in Mailbox
2 or 3, you can assign a password to each mailbox (p. 65).
• The total recording time of all messages (greeting, incoming and memo) is
about 16 minutes (about 8 minutes in “Enhanced recording” mode, p. 28). If
messages are recorded in noisy rooms, the time may be shortened by up to 3
minutes.
• To select the caller’s recording time, see page 26.
• A maximum of 64 messages (including the greeting and memo messages) can
be recorded.
Incoming
Voice Messages
Mailbox
1
Mailbox
2
Mailbox
3
If not specified
Caller
presses
[#][2].
Caller
presses
[#][1].
Caller
presses
[#][3].
TG5240AL.fm Page 64 Friday, June 11, 2004 5:22 PM