Ricoh 220-240 V - Manual (Page 340)

Security Measures Provided by this Printer
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Preventing Information Leaks
❖ Guarding Against Unauthorized Copying (Unauthorized Copy Prevention)
Using the printer driver, mask and pattern can be embedded in the printed
document.
❖ Guarding Against Unauthorized Copying (Data security for copying)
Using the printer driver with the data security for the copying function, a doc-
ument can be printed with an embedded pattern of hidden text.
To gray out the copy or stored file of a copy-guarded document when the
document is copied or stored , the optional security module is required.
❖ Printing confidential files
Using the printer’s Locked Print, files can be stored in the printer as confiden-
tial files and then print them. Those file can be printed using the printer’s con-
trol panel and collected on the spot to prevent others from seeing it.
❖ Preventing Data Leaks Due to Unauthorized Transmission
You can specify in the address book which users are allowed to send files us-
ing the scanner or fax function.
You can also limit the direct entry of destinations to prevent files from being
sent to destinations not registered in the address book.
❖ Protecting Registered Information in the Address Book
This function allows administrator to specify which users have permission to
access the data in the address book. Usage of the data in the address book by
unregistered users can be prevented.
Administrator can also encrypt the data in the address book to protect the
data from unauthorized reading.
❖ Managing Log Files
Data security can by improved by deleting log files stored in the printer. By
transferring the log files, administrator can check the history data and identi-
fy unauthorized access.
To transfer the log data, the log collection server is required.
❖ Overwriting the Data on the Hard Disk
Before disposing of the printer, make sure all data on the hard disk is deleted.
Prevent data leakage by automatically deleting transmitted printer jobs from
memory.
To overwrite the hard disk data, the optional ipp unit is required.