Apple Numbers '09 - Manual (Page 209)

Chapter 9 Working with Shapes, Graphics, and Other Objects 209
When you add media files to your spreadsheet, make sure that they will be available
if you transfer your document to another computer. When saving your document,
select the option “Copy audio and movies into document” in the Save window. (If you
don’t see the option, click the button next to the Save field to display the entire Save
window, and then click the Advanced Options disclosure triangle.)
To learn how to Go to
Add audio to a spreadsheet “Adding a Sound File” on page 209
Add a movie “Adding a Movie File” on page 210
Add a picture frame around a movie “Placing a Picture Frame Around a Movie” on
page 210
Specify settings that control how audio and
movie files play “Adjusting Media Playback Settings” on page 211
Remove unused portions of audio and movie files
from a spreadsheet “Reducing the Size of Media Files” on page 212
Adding a Sound File
Here are ways to add sound to a spreadsheet:
Drag a sound file from the Finder anywhere onto a sheet or to a media placeholder.
m
Click Media in the toolbar, choose iTunes from the pop-up menu, select a playlist, and m
then drag a file or playlist anywhere onto a sheet or to a media placeholder.
The sound file is represented on the sheet by a speaker icon.
Double-click the icon to play the sound file. To set up audio playback settings, see
“Adjusting Media Playback Settings” on page 211.
When you add media files, make sure that they will be available if you transfer your
document to another computer. When saving your document, select “Copy audio
and movies into document” in the Save window after you choose Save or Save As. (If
you don’t see the option, click the disclosure triangle next to the field, and then click
Advanced Options.)
Also note that some media files are protected under copyright law. Some
downloaded music may be played only on the computer where the download
occurred. Make sure the computer you are using has permission to play all the
media files included in your spreadsheet.