Rice Lake TransAct 2.0 - Manual (Page 84)

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9.0 Accounting
Use this section to set up rate tables, create and print customer statements,
and record customer payments.
9.1 Defining Rates and Taxes
TransAct uses rates to calculate charges after completing a transaction.
These charges are based on measured rates, minimum charges, discounts,
and taxes. Units of measure available for calculating charges are weight
(pounds or kilograms), yard, and count.
Rates are based on one of the four category tables, i.e. Refuse. You can set
up three different Rates and Tax tables for the category. This feature was
specifically added for the state of Minnesota. Minnesota requires their
landfills to account for local and state fees separately.
Example: The following steps show how TransAct calculates
charges. The unit of measure used for this example is Net
Weight.
1. Net Weight
×
Rate 1 + Calculated Taxes = Amount1
2. Net Weight
×
Rate 2 + Calculated Taxes = Amount2
3. Net Weight
×
Rate 3 + Calculated Taxes = Amount3
4. Amount1 + Amount2 + Amount3 = Total Amount
5. Total Amount vs. Minimum Charge = Base Charge
Note: If the Total Amount is less than the Minimum Charge,
replace the Total Amount with the Minimum Charge. (If the
Minimum Charge is not used, nothing is replaced.)
6. Base Charge – Discounts = Charge
You can attach rates to any one of the TransAct category tables. To change
the category table rates, see Section 12.2.
Use the following steps to setup rate structures. If you have any questions,
please your distributor or see Section 14.0.
9.2 The Setup and Miscellaneous Rates Table
Use the Setup and Miscellaneous Rates table to enter a Fixed Charge,
Monthly Finance Charge and Rate and Tax definitions (assign Rates and
Tax names appropriate to your organization).