TA Triumph-Adler DC 2023 - Manual (Page 126)

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Section 4 Other Features of this Fax
(4) Required Operation (Receiving party)
Perform the following procedure to receive and print out documents
under Encrypted Communication.
* F-Code Based Communication is not available for use with
Encrypted Communications.
* If you want to cancel the procedure part way through, press the
Reset key. The operation panel will return to the initial mode settings.
1. Register the Encryption Key agreed to in advance with the
transmitting party.
(Refer to “(1) Registering Encryption Keys”, page 4-51.)
* If the Encryption Key has already been registered, proceed to
step 2.
2. Register the Confidential Box that will be used to receive the
encrypted documents and designate it for Encrypted Reception.
(Refer to “Confidential Communication” page 4-12.)
* If an Confidential Box has already been registered in this way,
proceed to step 3.
* Refer to “<Automatic or Manual Print Out>” for details on the
available methods for print out.
3. The transmitting party will send you the encrypted documents.
Once they are received, they are normally decrypted to their
original form and then stored in a specified Confidential Box that
has been designated for Encrypted Reception.
* If the Confidential Box has been registered for manual print out
of the documents, proceed to step 4.
* If the Confidential Box has been registered for automatic print out
of the documents, received documents will be automatically printed
out upon reception into the corresponding Confidential Box.
4. Print out the received documents.
(Refer to “(6) Printing Out Documents from a Confidential Box”,
page 4-16.)
(5) Printing Out an Encryption Key List
Print out this list in order to check the contents of Encryption Keys
currently registered in this fax.
* Print out of this list is only possible if the currently registered
management password is entered during the procedure.
If the entered password does not match the registered one,
an Encryption Key List CANNOT be printed out.
* If there are no Encryption Keys registered in this fax, an Encryption
Key List will not be printed out.
* If you want to cancel the procedure part way through, press the
Reset key. The operation panel will return to the initial mode settings.
1. Raise both cover plates and press the PRINT REPORTS key.
The “Print report” menu will appear in the message display.
2. Use the cursor up or the cursor down key to select “Speed-dial list”.
3. Press the Enter key.
4. Use the cursor up or the cursor down key to select “Encryption key
list”.
5. Press the Enter key.
6. Use the keypad to enter the currently registered management
password (4 digits). An Encryption Key List will be printed out.
* If you enter the wrong password, an error message will be
displayed. In this case, press the Enter key and enter the correct
password.
<Automatic or Manual Print Out>
There are two methods for printing out documents received in
encrypted form. Either one of these methods can be selected
during the registration procedure for each Confidential Box.
(Refer to “(2) Registering Confidential Boxes”, page 4-12.)
● Automatic print out
Received documents will be automatically printed out upon
reception into the corresponding Confidential Box.
● Manual print out
Received documents will NOT be printed out right away, but will
be stored in the corresponding Confidential Box and must be
printed out by following the appropriate procedure.
The method required for print out is the same as that for printing
out documents that have been received through normal
Confidential Communication.
* As this print out method is actually the same for both Encryption
and Confidential Communications, and since the only person
who can print out the received documents is the individual who
knows the corresponding Confidential Box number and that
box’s ID, confidentiality – not only during communication but
also on-site – is maintained.
Print report:
➪
Activity report
Confirmation report
User setting list
Print report:
User setting list
Confidential box list
➪ Speed-dial list
P
Print speed-dial list:
➪ Abbreviated dial list
One-touch key list
Telephone directory list
Print speed-dial list:
Program dial list
Group dial list
➪
Encryption key list
Enter your password
04/OtherF-4/3A1/MCE/Eng.q 23-12-1999 14:43 Page 4-54