HP Color LaserJet 4600 Printer series - Manual (Page 120)

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Using Printer Status and Alerts
Printer Status and Alerts is supported only for Windows 95 and later
versions.
The Printer Status and Alerts software is available to users of both
networked and directly connected printers. To use Printer Status and
Alerts software with a directly connected computer, you must choose
the Custom installation option when you install the printer driver.
Select the option to install Printer Status and Alerts. For network
connections, Printer Status and Alerts is installed automatically with
the Typical software installation option.
This software allows you to view the embedded Web server
information for a particular printer. It also generates messages on the
computer regarding the status of the printer and print jobs. Depending
on how the printer is connected, you can receive different messages.
z Networked printers. You can receive regular job status
messages that appear every time a print job is sent to the printer
or every time the print job finishes printing. You can also receive
alert messages. These messages appear when you are printing
to a particular printer if that printer experiences a problem. In
some cases, the printer can continue to print (such as when a tray
that is not being used is open, or a print cartridge is low). In other
cases, a problem may prevent the printer from printing (such as
when paper is out, or a print cartridge is empty).
z
Directly connected printers. You can receive alert messages
that appear when the printer experiences a problem but can
continue printing or a problem that prevents it from printing. You
can also receive messages indicating the print cartridge is low.
You can set alert options for a single printer that supports Printer
Status and Alerts, or you can set alert options for all printers that
support Printer Status and Alerts. For networked printers, these alerts
only appear for your jobs.
Note that even if you are setting alert options for all printers, not all
options you select will apply to all printers. For example, when
selecting the option to notify you when the print cartridges are low,
directly connected printers that support Printer Status and Alerts will
generate a message when the print cartridges are low. However,
none of the networked printers will generate this message, unless it
affects a user-specific job.