Ricoh Aficio 2051/2060/2075 - Manual (Page 48)

Document Server
36
3
Using the Document Server
Storing Data
❖ ❖ ❖ ❖ File Name
Stored documents will automati-
cally be named as “COPY0001”,
“COPY0002”. You can change as-
signed file names.
❖ ❖ ❖ ❖ User Name
You can register a user name to
distinguish the user or user group
that stored the documents. To reg-
ister, you can either enter a name
or use the one assigned to the user
code.
Reference
For more information about the
user name, see p.69 “Register-
ing Names”.
❖ ❖ ❖ ❖ Password
You can set a password for stored
documents, and use it to prevent
others printing them. When a pass-
word is set for the documents,
mark appears next to the docu-
ments.
Reference
To store documents in a mode oth-
er than Document Server, see the
manuals for the respective modes.
Important
❒ Data stored in the machine might
be lost if some kind of failure oc-
curs. The supplier shall not be re-
sponsible for any damage that
might result from the loss of data.
❒ Be careful not to let anyone know
your password, especially when
entering a password or recording
it. Keep any record of your pass-
word in a secure place.
❒ Avoid using a single number or
consecutive numbers for a pass-
word such as “0000” or “1234”,
since the numbers like this are easy
to guess, so using them will not
provide a worthwhile level of se-
curity.
❒ A document accessed with a cor-
rect password remains selected
even after operations are complete,
and it can be accessed by other us-
ers. To stop this, be sure to press
the
{{{{Clear Modes}}}} key to cancel the
document selection.
❒ The user name used when adding
a document to the Document Serv-
er is to identify the document crea-
tor and type. It is not to protect
confidential documents from oth-
ers.
Note
❒ By default, data stored in the Doc-
ument Server is deleted after three
days (72 hours). You can specify
the time taken for the stored data
to be deleted automatically. See
p.64 “Auto Delete File”.
❒ Before scanning documents using
the scanner function, make sure all
other operations have finished.
AAAA
Press the
{{{{Document Server}}}} key.
ZGVS331N
MarC25-AE_gsg_F_pre_FM.book Page 36 Thursday, October 21, 2004 5:20 PM