Rena Envelope Imager XT 3.0 - Manual (Page 40)

SECTION 3
OPERATING THE PRINTER
with heads 2,3 and 4 to print 2” of information. In the XT 4.0, heads 5 and 6 can be combined with heads 7 and 8
to print another 2” of information.
Click on Tools and then Mail Merge. The “Mail Merge
Helper “ window will open. Click On Create, then
Envelopes. The “Microsoft Word” window will open.
Click on the Active Window button, and then click on
the Get Data button. Next, click on Open data source.
Locate the data file you intend to use. In our example,
we are using a Microsoft Excel file. Select the file and
the “Microsoft Excel” window opens select entire
spreadsheet and click OK.
Next, click on Edit Main Document and then click on
Close.
Use the Mail Merge Tool Bar, click on Insert
Merge Field, and begin to build the layout by
inserting the address fields.
When you have completed
setting up the layout, click on
the Mail Merge icon on the tool
bar and the “Merge” window
will open.
In the Merge to menu, there are
several choices for where how
the data is exported. The two
that concerns us is “New
Document” and “Printer”. If
you choose “New Document”,
the merge will be created in
your word application with a separate record for each address. If you choose “Printer”, the merge will send directly
to the printer and each record will be printed.
The next selection is “Records to be merged”. You can select All or From.
The last selection is “When merging records”. The default is “Don’t print blank lines when data fields are empty.”
This should be left checked.
Clicking on Merge will start the process of merging the documents.
If you chose to send the merge directly to the printer and the printer is connected to the computer and turned ON, the
printer will start. Pressing the ENTER key will start the printing process.
If you have a graphic or fixed text to be printed with the data, refer to the section on Overlays.
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Envelope Imager XT3.0/XT4.0 Operations Rev. 6/15/2007