Microsoft 2045 - Manual (Page 48)

Communication Information
36
3
Personal Boxes
Preparation
Before using this function, set the
Personal Box in advance. See p.161
“Programming/editing Personal
Boxes”.
Personal Boxes
This function lets you set up the ma-
chine so that incoming messages ad-
dressed to certain users are stored in
memory instead of being printed out
immediately. Each user must be as-
signed a SUB code (Personal Code)
that has been designated as a Person-
al Box beforehand. When the other
party sends their message, they spec-
ify the SUB code of the user to which
they are sending. When the message
is received, it is stored in the Personal
Box with the matching SUB code. In
order to print a message received into
a Personal Box, you must enter the
SUB code assigned to that Personal
Box. This enables several individuals
or departments to share a single fax
machine yet be able to differentiate
between messages. Furthermore, if
you specify a receiver for the Personal
Box, instead of being stored in memo-
ry, incoming messages with this SUB
code appended are forwarded direct-
ly to the destination you specify.
• To be able to receive messages into
a Personal Box you must inform
the sender of the SUB code regis-
tered for that Personal Box and ask
them to send the message using
SUB Code Transmission with that
SUB code. See p.45 “SUB Code”.
• When messages have been re-
ceived into Personal Boxes, the
Confidential Reception/Memory
Lock indicator lights and the Con-
fidential File Report is printed. See
p.33 “Confidential File Report”.
• If a Personal Box is assigned a re-
ceiver, incoming messages are
transferred to that receiver with a
Forwarding Mark stamped on
them. See p.143 “Forwarding”.
• If a receiver is not assigned, print
these messages. See p.36 “Printing
Personal Box Messages”.
Printing Personal Box
Messages
Follow these steps to print a message
that has been received into a Personal
Box.
Note
❒ If you print a Personal Box mes-
sage, it is deleted.
AAAA
Confirm that the Confidential
File indicator is lit.
ZHPS061E