HP Color LaserJet 4730 Multifunction Printer series - Manual (Page 170)

Additional e-mail features
If you install the optional HP Digital Sending Software (HP DSS), additional e-mail features become
available.
Secondary e-mail
If the system administrator has made the feature available, a SECONDARY EMAIL option might appear
on the control-panel display. Secondary e-mail is designed for solutions that require an extra measure
of data security. It differs from the regular e-mail feature in that the data between the device and the
HP DSS server is encrypted. An rfc822-compliant e-mail message, which has the scanned data as an
attachment, is created in the \HPEMAIL2 folder in the DSS program directory. The third-party software
program, which is monitoring this folder, processes the e-mail message and sends it out in a secure
format.
See the information that came with the HP DSS software for more information about configuring the
Secondary e-mail feature. The process for sending an e-mail message by using the Secondary e-mail
option is exactly the same as it is for normal e-mail.
Send to folder
If the system administrator has made the feature available, the MFP can scan a file and send it to a
folder on the network. Supported operating systems for folder destinations include Windows 98,
Windows 2000, Windows XP, and Windows Server 2003, and Novell.
NOTE Authentication might be required in order to use this option, or to send to certain folders.
See your system administrator for more information.
See the information that came with the HP DSS software for more information about using the Send to
Folder feature.
Send to workflow
If the system administrator has enabled the workflow functionality, you can scan a document and send
it to a custom workflow destination. A workflow destination gives you the ability to send additional
information, along with the scanned document, to a specified network or file transfer protocol (FTP)
location. Prompts for specific information appear on the control-panel display. A third-party software
program that monitors the network folder or FTP site can then retrieve and decipher the information,
and perform the specified operation on the scanned image. The system administrator can also designate
a MFP as a workflow destination, which allows you to scan a document and then send it directly to a
network MFP for printing.
See the information that came with the HP DSS software for more information about using the Send to
Workflow feature.
150 Chapter 6 Scanning and sending to e-mail ENWW