Ricoh Aficio SP 1000SF - Manual (Page 35)

SP 1000SF
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6 - Directory
Directory
Your multifunction machine lets you create a directory by
memorising subscriber records and subscriber lists. Your
machine can store up to 250 speed dials, which includes
32 Group dials and 20 one-touch dials.
For all 250 Speed dials or group dials you may create,
consult, modify or delete contents. You can also print the
directory.
Furthermore, your machine lets you create and manage
your phone directory from your PC Kit. For more
information on this feature, refer to chapter PC Features.
Creating Speed dial
To create Speed dial:
11 - DIRECTORY / NEW CONTACT
1 Press on , enter 11 with the alphanumerical
keypad.
2 Enter the NAME of your contact with the
alphanumerical keypad (20 characters maximum),
confirm with OK. To enter the characters, refer to
section Entering Characters Using the
Alpanumerical keypad, page 13.
3 Enter the TEL number of your contact with the
alphanumerical keypad (30 digits maximum),
confirm with OK.
4 Choose the RECORD NO (SPEED DIAL No) from
your directory with the alphanumerical keypad or
accept the displayed number, and confirm with OK.
5 Select W.ONE-TOUCH if you want to assign a
One-Touch button to your speed dial as a shortcut.
The first available One-Touch button appears, use
or to choose another One-Touch button.
Confirm with OK.
6 Select the appropriate transmission RATE to send
faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using
or . Confirm
with OK.
The maximum speed can be used if the telephone
line is of good quality, meaning appropriate,
without echo.
Creating Group dial
To create group dial:
12 - DIRECTORY / NEW GROUP
1 Press on , enter 12 with the alphanumerical
keypad.
2 Enter the GROUP NAME with the alphanumerical
keypad (20 characters maximum), confirm
with OK.
3 CALLED NUMBER: use or to select from
existing records the contacts of your group dial or
directly press the One-Touch button associated to
the contact and confirm with OK. Repeat this
operation for each subscriber you want to add to
your group dial.
4 Enter the GROUP NUMBER assigned to your
group dial with the alphanumerical keypad or
accept the displayed number, and confirm with OK.
5 Select W.ONE-TOUCH if you want to assign a
One-Touch button to your group dial as a shortcut.
The first available One-Touch button appears, use
or to choose another One-Touch button.
Confirm with OK.
Modifying a record
To modify a speed or group dial:
13 - DIRECTORY / MODIFY
1 Press on , enter 13 with the alphanumerical
keypad.
2 With or , browse the directory and select the
speed or group dial you want to modify by
pressing OK.
3 With or , browse the entries of the selected
speed or group dial. Press on OK when the entry
you want to modify appears on screen.
4 The cursor appears at the end of the line. Press
on C to delete characters.
5 Enter the new entry and confirm with OK.
6 Repeat the operations for each line you want to
modify.
Deleting a record
To delete a speed or group dial:
14 - DIRECTORY / CANCEL
1 Press on , enter 14 with the alphanumerical
keypad.
2 With or , browse the directory and select the
speed or group dial you want to delete by
pressing OK.
3 Press on OK to confirm the deletion.
4 Repeat the operations for each speed or group dial
you want to delete.
Important
If your multifunction machine is
connected to a PABX, you may
insert a pause for dial tone after the
outgoing local prefix dialling. To do
so ,"/" should be set after the local
prefix by pressing "0" for few
seconds.
Important
In the directory, the letter G placed
next to a name identifies a
subscribers group.