Ricoh Aficio SP 1000SF - Manual (Page 45)

SP 1000SF
- 42 -
8 - PC Featu
res
1 Left-click with the mouse on the S CAN T O graphical
image or click the button from your machine.
2 You can follow the ongoing digitisation on a screen.
3 At the end of the digitisation, the scanned picture
appears in the PaperPort window.
Analysis from a TWAIN compatible software
1 Run the picture editor application and then run the
acquisition command.
The document analysis window appears.
2 Setup the parameters (contrast, resolution, ...)
before starting the digitisation.
3 Once the document is digitised, you can archive it
or edit it.
Character recognition software (OCR)
The character recognition function allows to create a
usable data file for desktop applications from a hardcopy
document or from a picture.
The character recognition only works for printed
characters, such as printer outputs or typed text.
Nevertheless you can request for a handwritten text block
to be kept intact (a signature for instance) by outlining it.
Given your machine environment and the character
recognition from your machine, the OCR is done with a
Drag&drop of a document from the PaperPort to the
Notepad icon.
Printing
You can print your documents via the USB connection .
During the installation of the software, the L ASER P RO LL
printer driver will be installed automatically onto your pc.
This will allow you to print your documents on the
machine via the USB connection.
Printing with the multifunction machine
To print a document with the machine from your PC is like
printing a document in Windows (use the P
RINT command
from the F ILE menu of the currently open application on
the screen). Select the L ASER P RO LL printer to print via
the USB connection.
Address book
The address book enables you to store the numbers of
the contacts you call the most frequently. The purpose of
this function is to facilitate dialling your contact’s number
when you want to send fax. If you want, you can print the
list of numbers stored in the Directory.
You also have the possibility of creating groups of
contacts from the Address book. Like this, you can group
together all contacts from, for example, a given company
or the same service, etc, to which you frequently send
common documents.
Add a contact to the terminal address book
1 Click on the link A DDRESS B OOK of the window MF
D IRECTOR .
The address book is displayed on the screen.
Important
If the PaperPort software is not
installed on your hard drive, the
scanned picture will appear on your
desktop in TIFF format.
Important
For more details about the usage of
this software, check the on-line help
of the product.
Important
The L ASER P RO LL printer becomes
the default printer when the
Companion Suite Pro software is
installed.
Important
The software can also manage the
address books of the operating
system of the messaging software
installed on the PC. The method of
use of these address books is not
detailed in this manual. Check with
the online documentation of the
software for more details.