Ricoh Aficio SP 1000SF - Manual (Page 46)

SP 1000SF
- 43 -
8 - PC Featu
res
2 Select the terminal address book .
3 Click on N EW and select C ONTACT in the displayed
menu.
The input window for the contact data is displayed..
4 Enter the contact name as well as the fax number, the fax
transmission rate with this person and the associated
quick dial
button . Click on OK.
The new contact is added to the list .
Add a group to the terminal address book
1 Click the link A DDRESS BOOK of the window MF
D IRECTOR .
2 Select the terminal address book .
3 Click N EW and select G ROUP in the displayed
menu.
4 Enter the name of the group. The group may consist of
contacts from the address book or new contacts.
1st case:
group members are from the address book .
Click S ELECT THE MEMBERS .
The selection window is displayed.
Select a contact or a group in the zone A DDRESS B OOK ,
click on ( to add a contact to the group you can also
double click on it ).
Click on OK.
2nd case:
adding new contacts .
Click on N EW then add the personal data of the new
contact, as in the procedure for adding a contact .
5 As soon as the group is complete, click on OK.
The new group is added to the list.
Manage the address book
When you are working in the directory, you can perform different
operations
:
- print a list of contacts in your address book,
- delete a contact or a group in your address book,
- search for a contact or a group of contacts in the
address book using the first letters of the name,
- check the datasheet of a contact or a group in order
to modify it.
Modify the information related to a contact
1 Select the contact whose data you want to modify, using
the mouse
.
2 Click on P ROPERTIES .
3 Make the necessary changes in the window A DDRESS
BOOK .
4 Click on OK.
Modify a group
1 Select the group in the address book list.
2 Cllick on P ROPERTIES .
3 Make the necessary changes.
4 Click on OK.
Delete a contact or a group from the address
book
1 Select the name of the contact or the name of the group
you want to delete, using the mouse
.
2 Click on D ELETE .