Ricoh Aficio Copy Machine 180 - Manual (Page 509)

Facsimile User Tools
124
7
Registering Groups
If you send the same message to sev-
eral destinations at the same time on a
regular basis, program these destina-
tion numbers as a Group. This allows
you to dial these destinations with a
single key press.
Use these steps to program a new
Group or to edit or overwrite an exist-
ing Group.
You can register the following items
in a Group:
• Destination fax numbers (up to 232
numbers for each group, up to 254
digits for each number)
• Group name (up to 20 characters)
You can enter destination numbers
with Quick Dial keys, Speed Dials, or
the number keys.
Important
❒ It is recommend that you print the
Group Dial list and keep it when
you register or change destina-
tions.
⇒
P.143 “REPORTS/LISTS”
Limitation
❒ The maximum number of Groups
you can register is 9 (30 with op-
tional Fax Function Upgrade).
❒ The maximum number of destina-
tion you can register in a Group is
232. This 232 can be composed of
up to 32 Quick Dial numbers, 100
Speed Dial numbers and 100 num-
bers entered directly with the
number keys. The maximum num-
ber of the destination you can reg-
ister in a group is 232 (500 with
optional Fax Function Upgrade).
❒ The number of destinations that
can be registered with the number
keys depends on how the machine
is used. You can register up to 100
destinations for all the Groups.
❒ If you register a Group with the
number keys when a file is waiting
to be transmitted, a message is
shown. You sometimes cannot reg-
ister any more destinations even
when the number of specified des-
tinations is 99 or less. This is be-
cause a fax number is stored in
memory for the file to be transmit-
ted. When the transmission is com-
pleted and the fax number is
deleted, you can register the
Group.
❒ When a lot of destinations are reg-
istered in a Group using number
keys, you sometimes cannot enter
a destination for a Memory Trans-
mission with the number keys.
❒ When a registered group is being
used for a standby Memory Trans-
mission, the message “This desti-
nation is in use for standby
transmission file. Please modify/
delete after transmission” is
shown and you cannot change des-
tinations for this Group.
A
Make sure that the machine is in
Facsimile mode and the standby
display is shown.
Note
❒ If the standby display is not
shown, press the
{
Fax
} key.
B
Press the
{{{{
User Tools/Counter
}}}} key.