Xerox 4220/MRP - Manual (Page 33)

OPERATION
Using the Group Phonebook to broadcast a fax
Use the Group Phonebook to specify recipient groups
frequently sent a broadcast fax. Create a Group Phonebook by
selecting a number of recipients from the Phonebook and
assigning a group name.
To send a group broadcast, select the group name from the
Group Phonebook.
Creating a Group Phonebook entry
1. Press F2 from the Fax Pop-up menu to access the Fax
Phonebook screen.
2. Press F3 to display the Group Phonebook screen.
3. Press Insert to display the Change Group Members screen.
4. Highlight the entry you want included in the group and press
Spacebar to select it. If you decide to deselect it, press the
same keys again.
5. Press F10 to display the Enter Group Name screen.
6. Enter a group name and press F10. This name can contain a
maximum of 32 characters. The Group Phonebook screen
appears with the new group name on the list.
Using the Group Phonebook for a broadcast message
1. Press F2 from the Fax Pop-up menu to access the
Phonebook.
2. Press F3 to access the Group Phonebook screen. This screen
lists the groups you have defined.
3. Click on the group name to send a broadcast fax to and
press Enter. Select more than one group by using Spacebar
or Ctrl+Enter. Press Enter when your selections are made.
The Fax Phonebook screen appears with the members you
selected. You may add additional recipients from your
Phonebook.
4. When all the recipients are selected, press F10. The Fax Pop-
up menu appears and you may begin your fax.
Editing the Group Phonebook entry
1. Press F2 on the Fax Pop-up menu to access the Phonebook.
2. Press F3 to access the Group Phonebook.
3. Highlight the group you wish to edit and press F2.
The Change Group Members screen appears with the
selected members.
4. Highlight the name to be added to the group and press
Spacebar.
To deselect a member, highlight the selected entry and press
Spacebar.
XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE 2-7