Xerox 4220/MRP - Manual (Page 59)

ADMINISTERING THE FAX SOFTWARE
Importing/Exporting Phonebook files
This option lets you import or export Phonebook data in ASCII
comma delimited file format. You may also import data in the
Intel CAS file format used by certain fax software.
The information in your Phonebook is stored in a file in your fax
software directory called PSFAX.DIR. PSFAX.DIR cannot be edited
or modified with a text editor or other program, so the
Import/Export Phonebook files option must be used if you want
to add data to your Phonebook from another program, or export
Phonebook data to another program. Many other applications
can import or export ASCII comma delimited files. Intel CAS file
format can only be created or edited by certain fax software
products.
Each record in the ASCII comma delimited file created when you
export data from the PSFAX.DIR file has the following format:
”NAME”, “COMPANY NAME”, “ FAX NUMBER”, “RESOLUTION”,
“PASSWORD” [Carriage Return]
The following rules apply to this file format:
• RESOLUTION is a single letter representing whether the fax
resolution used is Fine (F), Standard (S), or PostScript (P)
• PASSWORD is the password used if the recipient has a fax
printer
• If no Resolution code is present in the imported file, the fax
software ignores the remainder of the fields until a carriage
return occurs.
This format must also be followed when importing data in ASCII
comma delimited files.
You can export your Phonebook data as an ASCII comma
delimited file, use a text editor to sort or edit your data, and then
import the resulting file back into the Phonebook. Before
importing the data, be sure to rename or delete the existing
PSFAX.DIR file because imported data is added to the end of that
field if it is present.
Follow these steps to export Phonebook data in ASCII comma
delimited format:
1. Select Import/Export Phonebook on the Fax Manager menu.
2. Press Enter.
The Import/Export Phonebook screen appears.
3. Select Export.
4. Press Enter.
5. Specify a filename for the file to be exported.
6. Press Enter.
N Note: If you do not specify a path for the exported file,
it is placed in the fax software directory.
XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE 3-13