Acroprint ATR9800 - Manual (Page 9)

ATR9800 User Guide
Add/Edit Employee 7
Add/Edit Employee
This is where you add employees to the system. The employee file defines and stores basic
information about each employee in the system. To add an employee click the add icon (white
paper with folded corner). To delete an employee click the delete icon (red X). Clicking the disk
icon (shown during actual adding) saves additions. Clicking on the yellow folder saves edits.
The required entries are the (1) employee number, (2) employee name and (3) badge number. All
employees must also be assigned to a schedule (4). The length of the employee number and
badge number should not be changed once the system is in operation.
For ease of administration, employees can be marked active or inactive. An active employee is
one who is currently scheduled and punching in/out on the system. For any reason, should this
employee stop punching (maternity leave, disability, temporary relocation) for an extended period
of time, that person can be marked inactive. Their information will be retained in the system so
that when they return all that is required is that they are marked active. Inactive employees can be
omitted from any reports. This setting is found under File\Company Setup\Setup\Settings.
Display inactive on search.
The ATR9800 system has several ways of grouping employees. One method is to assign
Employees to groups. To assign an employee to a group requires the group be preconfigured in
the system. This is done under File\Groups\Edit. Enter the group code for the corresponding
group.