Ricoh Aficio Color 5560 - Manual (Page 83)

Address Book
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4
Address Book
Registering information such as the
names of users and their e-mail ad-
dresses in the Address Book allows
you to manage them easily.
Important
❒ Address Book data is stored on the
hard disk. It can be lost if there is
some kind of hard disk failure. The
manufacturer shall not be respon-
sible for any damages resulting
data loss.
Note
❒ You can also use a Web browser to
register names in the Address
Book. With the SmartDeviceMoni-
tor for Admin, you can register
multiple names at the same time.
❒ You can backup Address Book
data using [Address Management
Tool]
in SmartDeviceMonitor for
Admin. Backing up of the data is
recommended.
Reference
For details about using a Web
browser, see the Web browser
Help.
For details about SmartDevice-
Monitor for Admin and how to in-
stall it, see Printer Reference.
For operating instructions, see
SmartDeviceMonitor for Admin
Help.
You can register and manage the fol-
lowing items in the Address Book:
❖ ❖ ❖ ❖ Names
You can register the name of the
user and the key display. This is
the basic information required for
managing users of the machine.
❖ ❖ ❖ ❖ Authentication Information
You can register user codes in or-
der to restrict particular functions
to certain users, and to check their
use of each function. You can also
register login user names and login
passwords to be used when send-
ing e-mail, sending to folders, or
accessing an LDAP server.
Reference
For details about each authenti-
cation, see the following:
SMTP Authentication p.97
“Registering SMTP and LDAP
Authentication”
Folder Authentication p.83
“Registering Folders”
LDAP Authentication p.97
“Registering SMTP and LDAP
Authentication”
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