GE v6 - Manual (Page 219)

Secure Perfect 6.1.1 User Manual 217
Personnel Tab
Reference Topic:
Settings Tab, Parameter Form
Person Form
Create a record of an employee’s personal information.
Only Last Name, Personnel Type, and Employee Number are required fields.
Field Action
First name
Enter the first name of the person.
Middle name 1 Enter the middle name of the person
Middle name 2 Enter an additional name, such as another middle name, of the person.
Initials, as displayed in the list box on the right, are the result of the
first letter of the First name and the first letter of each Middle name
entered.
Employee number Enter a number assigned to and identifying this employee such as the
employee’s social security number. This is a required field and the
record will not save if the Empoyee number is left blank or if the number
is not unique to Secure Perfect. The field accepts up to 12 alphanumeric
characters.
CONVERSIONS ONLY: During the process of converting a
database, the system checks for possible blank or duplicate employee
numbers in the database. Results of this check display on the
Administration menu, Parameter Form. Open the form to display the
Settings tab:
• If the Enable unique & required Employee Number check box is
selected and unavailable, all converted Person records have unique
employee numbers. All future Person records must have a unique
employee number before the record can be saved.
• If the Enable unique & required Employee Number check box is NOT
selected, this is an indication that duplicate or blank employee
number records exist in the database.
At this time, you have the option to choose one of two preferences:
Do nothing and continue to allow blank or duplicate employee
numbers in Person records (the Enable unique & required
Emplyee Number check box remains clear).
OR
Set a control that requires all Person records to have an entry in
the Employee number field.
If you choose to require all Person records to have a unique
employee number, select Enable unique & required Employee
Number.
1. A message displays informing you: The Employee number
field on the Person Form will be required and unique. Once
this is enabled, it cannot be changed back. Do you want to
continue with this change? Click Yes.
2. A second message displays: Could not enable unique and
required Employee number. Duplicates already exist or field
is empty in the database. Refer to the Diagnostic Logfile.