Intermec 700 - Manual (Page 102)

Windows Mobile 2003 Chapter — 2
78 700 Series Color Mobile Computer User’s Manual
Managing E-mail Messages and Folders
Each e-mail account and SMS account has its own folder hierarchy with
five default folders: Inbox, Outbox, Deleted Items, Drafts, and Sent Items.
The messages you receive and send through the mail account are stored in
these folders. You can also create additional folders within each hierarchy.
The Deleted Items folder contains messages that were deleted on the de-
vice. The behavior of the Deleted Items and Sent Items folders depends on
the Inbox options you have chosen.
The behavior of the folders you create depends on whether you are using
ActiveSync, SMS, POP3, or IMAP4.
S If you use ActiveSync,
e-mail messages in the Inbox folder in Outlook automatically synchro-
nize with your device. You can select to synchronize additional folders
by designating them for ActiveSync. The folders you create and the
messages you move are then mirrored on the server. For example, if you
move two messages from the Inbox folder to a folder named Family,
and you have designated Family for synchronization, the server creates a
copy of the Family folder and copies the messages into that folder. You
can then read the messages while away from your desktop.
S If you use SMS,
messages are stored in the Inbox folder.
S If you use POP3
and you move e-mail messages to a folder you created, the link is broken
between the messages on the device and their copies on the mail server.
The next time you connect, the mail server sees that the messages are
missing from the device Inbox and deletes them from the server. This
prevents you from having duplicate copies of a message, but it also
means that you no longer have access to messages that you move to fold-
ers created from anywhere except the 700 Color Computer.
S If you use IMAP4,
the folders you create and the e-mail messages you move are mirrored
on the server. Therefore, messages are available to you anytime you con-
nect to your mail server, whether it is from your 700 Color Computer
or desktop. This synchronization of folders occurs whenever you con-
nect to your mail server, create new folders, or rename or delete folders
when connected.
For all accounts except ActiveSync, you can access folder options by tap-
ping Tools > Manage Folders.