Muratec MFX-1500 - Manual (Page 96)

Beyond the basics
2.48
Using department codes
You can keep track of how your machine is used through its department code feature.
When the department code setting is activated, the machine reminds each user to enter
his/her department code before sending or polling a document, and the machine
counts communication time and page of each department code.
The Activity Journal then keeps track of fax transactions by department.
After you turn on this setting, assign specific code numbers to your office’s fax users
and tell them to enter the codes before proceeding with fax jobs.
Note: Please note that using this setting blocks access to the fax machine.
Entering or modifying a department code
Your machine can store up to 100 separate four-digit department codes.
Note: To clear a department code, see “Clearing a department code” (right column).
To enter or modify a department code:
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press
COPY / FAX to change to Fax mode.
2. Press PROGRAM , M , 2, ENTER . Depending upon whether you’ve already
entered a department code, the display shows:
Enter Dept. Code
001:_ or Select Department No
001:2468
Note: If department code operation is protected (see next page), the fax will
beep briefly and then return to standby mode. You will have to turn off
the protection first, then repeat this step.
If your want to enter or modify the first code (“001”), skip to step 4.
Otherwise, proceed to step 3.
3. Press or repeatedly until you see the code in which you wish to make
either a first entry or a modification. Then press ENTER .
4. Use the numeric keypad to enter the four-digit department code, 0000-9999.
Here, we’ve entered 1555:
Enter Dept. Code
001:1555
To change only one digit, repeatedly press to move leftward or to move
rightward until the cursor is under the digit, then, use the numeric keypad to
enter the correct digit.
5. Press ENTER to save the setting.
To enter or modify another department code, repeat steps 3–5.
To finish entering department codes, press
STOP to return to standby mode.
Clearing a department code
1. Change to the Fax mode then press PROGRAM , M , 2, ENTER . The display
shows:
Select Department No
001:1555
Note: If department code operation is protected (see next page), the fax will
beep briefly and then return to standby mode. You will have to turn off
the protection first, then repeat this step.
If this is the code you wish to clear, skip to step 3.
Otherwise, proceed to step 2.
2. Press or repeatedly until you see the code you wish to clear.
3. Press CANCEL . the display will show:
1555:Erase Dpt. Code
Check Program/Enter
If you do wish to clear this department code, press ENTER .
Otherwise, press PROGRAM .
To clear another department code, repeat steps 2-3.
To finish clearing department codes, press
STOP to return to standby mode.
Activating (or turning off) the department code setting
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press
COPY / FAX to change to Fax mode.
2. Press PROGRAM , M , 3, ENTER . The display shows:
Dept. On/Off: Off
Program/Enter
Note: If department code operation is protected (see next page), the fax will
beep briefly and then return to standby mode. You will have to turn off
the protection first, then repeat this step.
3. Press PROGRAM once or twice until you see the setting you want.
Dept. On/Off: On
Program/Enter
4. Press ENTER .