Rice Lake TransAct 3.5 - Manual (Page 58)

Admin Creating a Backup File
Version 3.5 59
A default backup name is generated by appending the system date to the letters “ bu ” (i.e. bummddyy ).
To change the filename, place the cursor in the filename box.
Figure 39. Entering a Filename
.
To change back to the default filename, place the mouse I-beam in the filename box and double click.
To begin the backup process, click the Backup button.
If an existing backup filename is selected, either by highlighting the filename in the list or by typing it
in the
Enter backup name option box, a warning appears. To overwrite the filename, click Yes . To return
to the Backup Database form, Click No .
If a filename has not been entered in the Enter backup name: option box, a warning appears. To return
to the Backup Database form, click OK .
Backup Successfully Completed will be displayed at the bottom of the Backup Database window once
the backup is complete.
Deleting Existing Backup Files
The entire database is backed up whenever a backup is performed. While it is important to backup the
database daily, it is equally important to delete old backup files. Deleting old backup files helps keep
information on the computer hard drive manageable. No more than one month’s worth of backups needs
to be stored on the hard drive. One or two weeks is probably more realistic.
NOTE: Some users store a backup once a month just prior to running statements. The backup file
created prior to statement processing begins with an ‘st’ instead of a ‘bu’. Do not delete
this file.
To delete old backup files, select the file to delete from the List of used backup names option box with
a single click.
To delete the selected file, click the Delete button. A warning appears before the file is deleted. To
delete the file and proceed click Yes . To return to the Backup Database window, click No .